KERRVILLE-KERR COUNTY JOINT AIRPORT BOARD Regular Meeting Monday, June 15, 2015 8:30 a.m. Airport Terminal Conference Room 1877 Airport Loop Road Kerrville, Texas MEMBERS PRESENT: MEMBERS ABSENT: Stephen King, President Corey Walters, Vice President Bill Wood Ed Livermore Kirk Griffin AIRPORT BOARD STAFF PRESENT: Bruce McKenzie, Airport Manager Carole Dungan, Executive Assistant COUNTY STAFF PRESENT: Tom Moser, Commissioner Pct. 2 Jonathan Letz, Commissioner Pct. 3 Brenda Doss, Auditor James Robles, Assistant Auditor CITY STAFF PRESENT: Jack Pratt, Mayor Sandra Yarbrough, Finance Director VISITORS: Patrick O'Fiel, Airport attorney Barry Hodkin, Mooney Aviation Company 2 I N D E X June 15, 2015 PAGE CALLED TO ORDER 1. VISITORS FORUM 3 2. KERRVILLE-KERR COUNTY JOINT AIRPORT BOARD MEMBER FORUM 3 3. CONSENT AGENDA 3A Approval of May 18, 2015 board meeting minutes 4 4. DISCUSSION AND POSSIBLE ACTION 4A Monthly Financials 5 4B Independent auditor selection 8 4C Airport attorney personnel (Executive Session) -- 4D Mooney lease of Bldg. 18 (Executive Session) 12 4E CPI adjustment (Executive Session) -- 4F Mooney fence, paving & parking plan 14 5. INFORMATION AND DISCUSSION: 5A General Update 34 6. EXECUTIVE SESSION -- 7. ADJOURNMENT 42 3 On Monday, June 15, 2015, at 8:30 a.m., a regular meeting of the Kerrville-Kerr County Joint Airport Board was held in the Airport Terminal Conference Room, Louis Schreiner Field, Kerrville, Texas, and the following proceedings were had in open session: P R O C E E D I N G S MR. KING: I call the meeting to order of the Kerrville/Kerr County Joint Airport Board, June 15 at 8:30, call to order. Visitors' forum. At this time, would any person visiting not scheduled on the agenda, may speak to the Airport Board. No deliberation or action may taken on these items, because the Open Meetings Act require that items be posted for 72 hours before the meeting. Visitors are asked to limit their presentation for three minutes. Anybody? Any visitors like to speak? (No response.) MR. KING: None being heard, the Kerrville/Kerr County Joint Airport Board Forum. At this time, any member of the Airport Board may speak to the Board and the public on any matter not scheduled on the agenda. No deliberation or formal action may be take on these items for Open Meetings Act require to be posted for 72 hours. If formal action's required, to be placed on the agenda on the next meeting. Anybody have anything they'd like to speak about? MR. GRIFFIN: Just real quick for you guys that 4 been around here long time. John Dozier, who was a mechanic for Kerrville Aviation for years, passed away in a crash yesterday in Fredericksburg. MR. WOOD: Is that who that was? MR. GRIFFIN: Well, he was in the airplane. Charlie Reid, who owns Midway Garage out toward Ingram, right next door to Gold's Body Shop, is the owner of the airplane. And was in the airplane with him. And Charlie's in the hospital at University. So, anyway, John Dozier been around here for a long, long time. So . . . MR. WOOD: Thank you, Kirk. Appreciate it. MR. KING: Consent agenda, Item 3. All items listed below within the consent agenda are considered routine by the Board, and will be enacted with one motion. There will not be separate discussion on these items unless a Board member or citizen request. In the event the item will be removed from the general order of business, and considered in normal sequence. The approval of the May 18th board meeting minutes? MR. WOOD: I make a motion we approve them. MR. KING: Motion's been made to approve. MR. GRIFFIN: I second. MR. KING: Second. Any discussion on the minutes? 5 (No response.) MR. KING: None being heard, all in favor? (The motion carried by a unanimous vote, 3-0.) MR. KING: 3-0. All we have is three members in attendance. Item 4, monthly financials. James, anything materially different on the -- MR. ROBLES: Just two things to look at on page 5. MR. KING: Hold on a second. Okay. MR. ROBLES: Vehicle maintenance is over. And might want to take a look at the light and power. Looks like we'll probably go over in that one, as well. MR. KING: That's the light and power. That's not on the terminal. That's the general light and power, correct? MR. ROBLES: Yes. MR. KING: Like runway lights, and stuff? All that stuff? MR. McKENZIE: Okay. We'll look at it. MR. KING: Can't turn the runway lights off, can we? MR. McKENZIE: No, sir. MAYOR PRATT: Only when you're landing. MR. WOOD: Well, I'd like to make a comment on 6 page 3. MR. KING: 3? MR. WOOD: And you see that total intergovernmental agencies are -- was 108,000 last year. It's 63 this year. So we -- we did good there not taking money from the City and County. And -- and we have a little bit less money from our leasing income. And that's 'cause we corrected the terminology in the leases. And everybody, I think, has a fair lease now. But then everything else is up. So bottom line is, we -- 292,000 in revenue versus 268 year before. So I'm really happy about the way things are going out here. MR. KING: Thank you very much, Bill. Any other questions on the -- on the financials? MAYOR PRATT: I got a question. MR. KING: Sure, Mayor. Yes, sir. MAYOR PRATT: All this rain, how's your budget going to extend that on the mowing? MR. McKENZIE: That's a great question. We completed our third mowing cycle last week. And that will hold out probably till maybe into July. Probably have to mow again. That still leaves us two. Unless we got a just torrential rains between now and 1 October, we should be all right. We've got three mowing cycles left. MAYOR PRATT: Budget-wise. 7 MR. McKENZIE: Budget-wise. We have three left in our budget. MAYOR PRATT: For the rest of the year? MR. McKENZIE: Yes, sir. MAYOR PRATT: Or not the rest of the year -- MR. KING: Till October. So there we -- MR. McKENZIE: Three and a half months. We're good. MR. KING: Fortunately, we had a drought last year. MR. McKENZIE: And the year before. MR. KING: Prior to the flood. So we're able to save a little -- save a little mowing money there. That is a good question, 'cause lucky the rains came at the right time of the budget. Anything else? MAYOR PRATT: No. MR. KING: Nothing. Okay. Motion to approve? MR. WOOD: I make a motion we approve the financial report. MR. KING: Second? MR. GRIFFIN: Second. MR. KING: Discussion? (No response.) MR. KING: None being heard, all in favor? (The motion carried by unanimous vote, 3-0.) 8 MR. KING: 3-0. Okay. Item 4B, the independent auditor selection process. Brenda? MS. DOSS: Yes, sir. This year we have to retain a new auditor. General auditor. So I'm seeking approval to send out request for proposal. MR. KING: Okay. MS. DOSS: I hope to have those out by the end of the week. I need to get some dates settled. I need to get with Bruce and get some dates, and have him review it. And also Sandra. And then I hope to have those out by the end of the week. MR. GRIFFIN: Just out of curiosity. What drove that to happening? MS. DOSS: Mainly because I worked for the firm that used to audit. MR. GRIFFIN: I was aware of that. But -- MS. DOSS: And there's independence issues. MR. KING: So in the past, we haven't done an RFP on that? MR. McKENZIE: We did. And Neffendorf got it. MS. DOSS: Yes. And he had it for -- MR. McKENZIE: Can the Board say they don't have a problem? Why are we changing? Is it just something -- MS. DOSS: It's more on the independence issues on their end. Because I worked for them. 9 MR. GRIFFIN: Because you had worked for them. MS. DOSS: Yes. And there needs to be at least a year in between. I'm not saying we could never go back to them. But there has to be at least a year. MAYOR PRATT: She needs to be independent from firm she worked for. MR. GRIFFIN: I just want to make sure we weren't driving something that didn't even need to happen. MR. KING: We'll send an RFP. We'll receive bids. But they can still be chosen as the auditor? MS. DOSS: No, not this year. MR. KING: They cannot. So we have to go one year. MS. DOSS: At least one year, yes. MR. KING: One year with a -- MS. DOSS: Yes. MR. KING: -- new bullet in the chamber. Okay. COMMISSIONER LETZ: The County is in the same situation. MS. DOSS: Yes, sir. MR. KING: You-all are in the same situation? MR. McKENZIE: But you'll send out the RFPs? MS. DOSS: Yes. I will have Sandra review them. And I'll send a copy to you, too. MR. KING: Do you anticipate that being a 10 problem, as far as getting bids? MS. DOSS: No. MR. KING: No. Okay. COMMISSIONER MOSER: Is an RFP even required? MS. DOSS: I'm sorry? COMMISSIONER MOSER: Is an RFP required? Can you just choose one? MS. DOSS: We could most likely choose one. MR. KING: I think it's unfit -- MAYOR PRATT: It's under 50,000. MS. DOSS: It's under 50,000. COMMISSIONER MOSER: So you can. You can deal with that in RFP. Why don't you check into that. You do that? MS. DOSS: If you would prefer to do it that way. MAYOR PRATT: We can check with the City's auditor, too. MR. McKENZIE: We paid Neffendorf $8,000, I believe, last year. COMMISSIONER MOSER: Just to save the -- MR. KING: You have more -- I don't think getting RFPs back to us is going really help. I mean, me pick -- me pick an auditor, or our Board pick an auditor. I mean, I think that's going to be -- 11 MS. DOSS: If you would prefer to do it. MR. KING: I think you're probably -- your knowledge in the field is probably above ours. MR. GRIFFIN: You're the one that works with them more closely. And with Carole's help, and that kind of stuff. And so if you guys can -- I agree with Steve. MR. KING: I don't know what good -- if we get RFPs, we're going to ask you, "Who do you think the best auditor is?" MAYOR PRATT: If you look at the City's auditor, you might be better price, 'cause they're already -- MS. DOSS: They're here. I talked to Sandra about that. MAYOR PRATT: Okay. So save some money. MR. KING: Why don't you -- why don't you look into that. MS. DOSS: Okay. MR. KING: Get back to Bruce on it. And he can kind of relay what -- what the thoughts are on that. I mean, I don't have a problem with that. The Board doesn't have a problem with that. I don't -- I'd rather not take up any more time. I mean, we're not going to really make a decision on it. You're going to make the decision, most likely. Or you're going to make a recommendation. We're probably going to accept the recommendation. So -- okay. At this time go -- 12 Mayor, is that okay with you? MAYOR PRATT: That's fine with me. MR. WOOD: We trust you, so make a good one. MR. KING: Good way to do it. Okay. All right. Then we'll just do that, then. All right. Item 4C is airport attorney personnel. We have to take that in executive session. That's -- that's not a -- that's just a City. We need to ask her a question about that. Mooney lease of Building 18. What's the deal on that, Bruce? MR. McKENZIE: The deal on that is is Building 18, Mooney continues to use that building. And they put some money -- put two new doors on it. They're using it to do some stress testing on this new aircraft that they have. The lease on that ran out last month. But my recommendation is, after I spoke to our legal counsel and the two Board members, to -- we're not going to ask them to move. We just need to amend this lease to go month to month. And let -- we just need to leave those guys -- let them keep working. COMMISSIONER MOSER: Right. MR. McKENZIE: If the Board agrees, that's my recommendation, so . . . MR. KING: Yeah, I don't have any problem with that. MR. GRIFFIN: I don't, either. 13 MAYOR PRATT: Is there extension of month to month inside the current lease? MR. McKENZIE: Not specifically to that. This specifically states that we get that back after -- MAYOR PRATT: Just extend the lease. MR. KING: Yes, we -- MR. McKENZIE: Patrick said we could do. MR. KING: -- get a motion, and just extend the lease on month-to-month basis at the same rate, correct? MR. GRIFFIN: So move. MR. KING: Okay. MR. WOOD: I second. MR. KING: Any discussion on that? Is that okay with you, Barry? MR. HODKIN: It's fine. But my memory of the lease is that it's -- I think I'll be getting that for free, so . . . MR. McKENZIE: It's no charge. MR. HODKIN: As long as the Board recognizes that. Just so I'm clear. MR. KING: We're not changing that. Just adding the -- MR. HODKIN: Building 18 was supposed to go back to you after a year, I think. MR. WOOD: Just making it legal. 14 MR. HODKIN: -- changing 365 days to extend it. (Simultaneous discussion.) MR. KING: Is free okay with you? Did you want -- MR. HODKIN: Free is. I just didn't want you guys to -- MR. KING: We can't do any better than free. MAYOR PRATT: I suggest you just extend the lease on month-to-month basis, and no talk about -- MR. KING: Exactly. We'll just -- MR. HODKIN: Just want you guys to be exactly clear on what you are saying. MR. WOOD: And the escalation will be the new escalation. MR. KING: We'll just -- the motion will be amended to extend the lease on a month-to-month basis. As is written. Okay? Is that okay? (No response.) MR. KING: All right. All in favor? (The motion carried by unanimous vote, 3-0.) MR. KING: 3-0. Okay. The CPI adjustment, have one more question about that. So we'll take that in executive session. The Mooney Fence, Paving and Parking Plan? MR. McKENZIE: Yes, sir. We've all -- are all 15 aware now, Tom Bowen approached us, and County, and the City, about doing some improving on the -- on the parking lot over there, as well as some paving around the service center and the delivery center. I've been with -- working with Charlie Hastings on this over the last three weeks. And let's talk about the parking -- the big parking lot, first. We -- we, as the Board -- 'cause we have to approve this first. But I think we're all concur that we will pay for the materials to fix the parking lot. First of all -- thank you. Thank you. The first thing we need do to that big parking lot is we just need a blade out there to fix that parking lot. It's a -- it's horrible. We need a blade out there, and a good blade man, and we need a cut sheet, and some hubs set, which will take a little bit of surveying, not a lot. And let's just fix the parking lot. It will take a little base material on there. And let's fix it. We don't presume to tell our owners who should do that, or how. But I'm going to recommend -- and I've talked to Charlie about this, as well -- if the City could go in there and do the bladework this time, since the County did all the excavation on this T-hangar project. Let them do the bladework. The County has got a chip spreader. You got a chip spreader, you've got a Entnyre distributor. That's going 16 to take a two-course surface treatment. It's not going to be hot mix. When we get next year -- if we get to paving that next year. So if the City would do the -- do the preliminary dirt work out there, do the bladework, and then when it comes time to pave it, the County can shoot that in two hours, probably. It won't take that long. MAYOR PRATT: I don't know, do we have the equipment? MR. McKENZIE: Yes. You've got the equipment. You don't have a chip spreader. You don't have a distributor. They do. You got a lay down machine. They don't. MAYOR PRATT: That's right. MR. McKENZIE: Like I say, I don't presume to tell you guys -- COMMISSIONER MOSER: You talked to Charlie. Have you talked to the City? To see if they can do it? MR. McKENZIE: I have not. I was going to talk to the mayor about it today. COMMISSIONER LETZ: There's another reason, from a timing standpoint. We've got about three weeks behind, 'cause of the flood. And we're really backed up now. And it's -- we can't get to anything for, probably, towards the end of August, almost. Just -- we're -- MAYOR PRATT: And we're -- we have the same 17 problem. I mean, trying to get the park open this last weekend was like working around the clock. MR. McKENZIE: Sure. So moving forward with that thought in mind, and us paying for the materials, we're going to be strapped until 1 October, having any funding available to even buy base material. MR. WOOD: When you say we're -- (Simultaneous discussion.) MR. McKENZIE: -- talking about our grant money from RAMP. We've got several things go out. The $3,000 computer went out on AWAS two weeks ago. COMMISSIONER MOSER: Before you get to that, let me ask you a question on the bladework out there. What would it cost if you hired somebody to do that? MR. McKENZIE: I don't know, Commissioner. COMMISSIONER MOSER: Why don't you check that out? MAYOR PRATT: It may be -- you're indicating needs to be done. City's busy. County's busy. Just see what it cost to have it done. MR. McKENZIE: We can do that. Sure. We've got to take care of our renters. That's all right with the owner, sure. COMMISSIONER MOSER: I mean, just get a price. I make that. Didn't say do it. Just get a price. 18 MAYOR PRATT: Just said get a price. COMMISSIONER MOSER: Get a price. MR. McKENZIE: Okay. COMMISSIONER MOSER: You might get -- MR. KING: How soon do you want -- COMMISSIONER MOSER: You might get a blade from across the road on weekends. MR. McKENZIE: Joe Ed may have -- I don't know what they're doing other here. MAYOR PRATT: That's right. But they may already have equipment out here. COMMISSIONER MOSER: That's what I'm saying. MAYOR PRATT: Now -- now, about timing of it, 'cause Steve, I heard you say when does it need to be done. When it's rainy over there, it's pretty nasty. And when you -- it's the guest parking. You know, you got a buyer coming in looking at a plane, or you have employees having to walk through mud, it's not kind of thing that we want to use to showcase Kerrville with. So I think timing is important. COMMISSIONER LETZ: The other thing you may look at, Bruce -- and I don't know if the City has the trucks the County has. But the County may be able to haul the base in, and the City does the bladework. So you kind of do it jointly there. 'Cause it just takes one person out of the County, and our truck. And that truck is not being used a whole lot doing 19 our repairs. Mostly using bladework on the repairs. MR. KING: Yes. Do you think that can be done in one day? Do you think that bladework can be done in one day? MR. McKENZIE: It will take two or three days. And that depends, Steve, on how much base material we have to put in there. And honestly, we may not need to get an engineer out there to give us some cut sheets. I think we can pretty well figure this out, if you'll just leave us -- I don't mean leave us alone. But, you know -- MAYOR PRATT: That ain't going to happen. MR. McKENZIE: I know. But, you know, to just get these folks out of the mud puddles, and stuff. And then we get ready to put the two-course surface treatment on it, then we can come in there and really -- then we'll set some hubs. Shoot it, set some hubs, and we'll blade it. COMMISSIONER MOSER: Just get prices. MR. KING: When's the last time it was done? MAYOR PRATT: 1960. MR. McKENZIE: To my knowledge, I've never seen it. MR. KING: See, it lasts a long time. I mean, it lasts a long time. It's not like we're going to have to do it every year. MR. McKENZIE: It does. It does. Okay. I'll 20 check on that. MR. KING: We'll do that. We'll get a price. Maybe you can talk to -- MR. McKENZIE: I'll talk to Joe Ed. MR. KING: -- Joe Ed across the street. I know he's got a million dollar's of equipment over there. MR. McKENZIE: I'll talk to him. Sure. MR. KING: See if he has any -- if he can -- MR. McKENZIE: If we continue that thought with the paving, there's three other areas around the service center. And then it was determined that we were going to build a small taxiway to help facilitate Mooney, as well. These three areas are paved already. We're doing the geotech now. That's already been pulled. I haven't seen the final reports yet, other than to see a preliminary report. Which we all knew anyway, everything under there is river gravel. Which makes sense. It came from right here when they built that many years ago. But we're going to have to use an asphalt zipper, looks to me to be the best way. I talked to Leonard Odom about this, as well as Charlie Hastings on site about it. Zip it. Both the City and the County own zippers. So, you know, either way. I'll let -- I'll leave that to others when we get to that point. Probably it will be next spring before we can do that. Because we don't have any funds to buy any 21 material. Now we're looking probably $30,000 worth of hot mix to fix that. Once we've prepped the site. So it's about 4800 square yards out there that we need to repair, and pave that new taxi. The little stub of a taxi we're going to pave to help those folks out. So here again, we're restrained by funding mechanism, which is 1 October, till we can buy material again. Then we're -- then we're hamstrung by the weather. So it looks like it's going to be the springtime. Plus, both entities are backed up now 'cause of the flooding. MR. WOOD: What do they do with their airplanes? MR. McKENZIE: They're pulling them around. That's what they've always done. It's not real good. I mean, they're not shut down. Kirk's -- he's walked over. They're not shut down. But they just -- they need -- we need to fix that for them. MR. KING: So how much is the materials? MR. McKENZIE: It looks like, initially, I got a price from Martin Marietta delivered here $73 a ton. So looking at probably 35 grand for the hot mix. MR. KING: Do -- did you -- MR. McKENZIE: I figured the new taxiway, as well. MR. KING: Did you figure out what I told you 22 about on that west side over there? About not spending all that money on that west side over there right now, because the service center's not open yet. And -- and -- MR. McKENZIE: Uh-huh (affirmative expression). MR. KING: Did you cut that out of there? Out of that -- MR. McKENZIE: I just did the three little areas that are actually caved in now. That are broken right now. MR. GRIFFIN: On the back of that. MAYOR PRATT: Probably, while he's looking, how about grant money? Can you use the grant money on this, Bruce, for materials? MR. McKENZIE: For the materials, yes, sir. MAYOR PRATT: So isn't the grant money there already? MR. McKENZIE: It is. But I spent my grant -- or our grant money down now to -- I don't -- we've got about $14,000 left now. MAYOR PRATT: So you don't have enough. That's my question, Bruce. MR. McKENZIE: That's why I've got to wait till 1 October, then we're flush again. MAYOR PRATT: So you get more grant money. MR. McKENZIE: Yes, sir. COMMISSIONER LETZ: Probably for Brenda, as much 23 as anything. Can you-all use reserve funds and pay back? Can the County and the City front the materials, then you buy it from the City after 1 October? MR. McKENZIE: Just need money. We don't want to take it out of our reserves. I don't want to speak for the Board. But, I mean, kind of hold our reserve -- COMMISSIONER MOSER: As long as you know -- as long as you know you've got your grant money coming, then you could probably do something about that. MAYOR PRATT: You could take it out of your reserves. Pay yourself back. COMMISSIONER LETZ: That's what we're -- COMMISSIONER MOSER: -- talking about can you do it. But you've got to know the grant money is coming. MR. McKENZIE: I'll have to verify that with Austin. But, yeah, that's a way to do it, sure. COMMISSIONER LETZ: Might just check on that. MAYOR PRATT: That way, you don't have the time limitation. COMMISSIONER LETZ: -- get into it from the chip sealing and everything. Once you get into October, chip sealing is done, and leaving a lot of the work is difficult. MAYOR PRATT: And you're into different temperatures, maybe. MR. KING: Do you think you guys, either one of 24 you from the City or the County, I mean, do you think it's -- there's any possibility on this second -- the second part of this project, which then requires hot mix, is there any chance of any of that work getting done before the end of the year? On the hot mix. COMMISSIONER LETZ: On both of them, you get into a -- once you get into October, we shut down our chip sealing because of the weather. MAYOR PRATT: It's weather and temperature. It gets below 50 degrees. MR. McKENZIE: But you can lay hot mix if it's 50 and rising. It's Item 340 in TxDOT's book. Says 50 and rising. COMMISSIONER LETZ: That would probably be easier. COMMISSIONER MOSER: -- trouble with that, then. MR. KING: But I mean, that's what I'm getting at. If we were to have -- came up with the money, we figured out a way to -- to get a mechanism to get the money, is there a chance that we -- that you guys would have any equipment available prior to -- MAYOR PRATT: October? MR. KING: -- November? Or October, November? MAYOR PRATT: I think in November, it's -- COMMISSIONER MOSER: You know what you need to 25 do on these things, rather than asking us? MR. KING: Do what? COMMISSIONER MOSER: Rather than sitting here asking Jonathan and myself about that kind of stuff, you need to get with Charlie, and see what's feasible, and bring it back here. And -- and whatever Charlie says is -- MR. KING: Who is the contact with the City on this? MAYOR PRATT: Stuart. MR. KING: Stuart? MR. McKENZIE: I'm not sure, because I think the engineer left down there. So I'm not sure -- MAYOR PRATT: Stuart. COMMISSIONER MOSER: Talk to those guys. MR. KING: Bruce, you talk to Charlie, and then you talk to Stuart. And you tell him what -- that there's two different things we're talking about, obviously. But on the first or the second project, what are possibilities of getting any of that done, or any of that done before -- prior to October 1st. MR. McKENZIE: Okay. Sure. MR. KING: If we can find the money -- I think we can figure out some way to come up with the money. I think we can do something here. But, you know, I hate to just automatically say, Okay, here we go, around the spring. 26 'Cause, it's just -- I mean, it's something that is affecting in two parts. It's affecting -- the parking over there is a problem. And then this moving these airplanes around all the time, and dragging them all around. And when they test fly them, then they bring them back in. They've got to turn them off. They've got to tow them all the way back in across this bad part of the taxiway. Stuff like that. And we can -- we could eliminate E, I believe, if we had to. I mean, if we didn't have the money. I'd rather do all of them at the same time, because it's going to -- we don't have to come back again. But if it's $30,000, I think we can figure out a way to get the funding. But you need to find out if there's any labor available at that period with both of those guys. And then come back to us and say -- MR. McKENZIE: I'll -- MR. KING: -- I talked to Charlie, and I talked to Stuart, and they said maybe we might be able to break away. Something to go at least blade the parking lot, or something like that. Then we have a little more information. We're not having to basically go third way. COMMISSIONER LETZ: I think the issue was the cost of the material. I think Charlie has a month penciled in over here already. He has -- it's just the timing comes in from -- from a chip sealing. We can't chip seal when it gets 27 real hot or cold. So July, August, we can't chip seal. So the other work can be done. I think they have the manpower coming in the hot months after the -- the damage was fixed. Just a matter of if the material's available. MR. KING: How long would it take to lay hot mix on those little spots over there? MR. McKENZIE: You lay all three of them in a day. MR. KING: It's a day job. So it's just a one-day job. If we got it prepared. MAYOR PRATT: From our point of view from the City, we have 142 miles of streets. And we only have a certain window. And -- MR. KING: Right. MAYOR PRATT: And -- and I put the pressure on them to move it from 6 miles to 12 miles a year. So there's -- there's where we are. But think if you get some cost, as much -- MR. McKENZIE: See if the City and the County can provide the manpower and the equipment. And that will be the -- the -- MR. KING: You figure that out and report back to us, okay? Then we'll -- MR. McKENZIE: I'll do it. MR. KING: That's fine. 28 MR. McKENZIE: And the last thing is -- it's to try to help those folks out, perhaps. Is to move one of the fences over there, and open up part of the paved area that we have that has now been turned back to us. And let some of those folks park on the pavement, rather than out in that parking lot. And it's in front of Building 17. MR. KING: Yeah, I looked at that. MR. McKENZIE: Also, there's a lot of room over there -- and I haven't talked to Barry about this, or Tom. But there's a lot of room between that -- I guess it's the sales office, back that way, there's lot of area that's paved. It's not going to hold all those cars, but it will hold a good number of them. If we wanted to do that, I've got a price from Secor to move that fence. MR. KING: How much is that? MR. McKENZIE: $15,000 to put a new fence up, a new gate. MR. WOOD: Almost 16. MR. KING: Is that a permanent move, or we put it back? MR. GRIFFIN: No. It's a permanent move. MR. McKENZIE: It's a permanent move until they start building their museum. MR. KING: And then what do you do with it, tear it down? 29 MR. McKENZIE: Probably still stay. Probably. I haven't see the -- I've seen the museum. I just haven't seen the footprint. I don't know exactly where it's going to sit. MAYOR PRATT: I don't think they've determined that yet. But, you know, let that -- that's a good idea. Problem is, is can you maintain your security? MR. HODKIN: We need a new fence. MR. GRIFFIN: This does that. And it keep the airport secure, as well as their security. Their security is -- MR. KING: Got to put a gate in there, also. (Simultaneous discussion.) MR. GRIFFIN: We're essentially using the existing piece -- trying to utilize an existing piece of pavement that's inside our fence right now. And we're moving the fence in one position. There's already two fences there. And there only needs to be one. And then this new piece that -- that we had the bid on here. So, no, it maintains our security requirements for the airport. And it leaves them with almost exact same setup they have today. Just moves the parking a little. MAYOR PRATT: Okay. MR. GRIFFIN: In fact, in some ways, it makes it better. Puts an automatic gate on it. 30 MR. McKENZIE: They can control it from their guardhouse. MAYOR PRATT: How many parking spaces did you estimate? MR. McKENZIE: 75. Between 75 and 80. MR. GRIFFIN: So it takes a big load of off that caliche parking lot. MR. KING: Do you have a map of that? MR. WOOD: If you look at -- it's on the back. Right there. MR. KING: You're going to put a -- MR. GRIFFIN: See in this picture, it says the 8300 square yards. That's actually referencing to the A parking lot. But that's the area that is already paved with parking stops and everything else. So -- MAYOR PRATT: Got a bunch of grass grown up in it. MR. GRIFFIN: It does have a bunch of grass grown up. But it's a whole lot better than the caliche and the waterholes. MAYOR PRATT: Just need to kill grass. MR. GRIFFIN: We just need to kill grass. And it -- there's already an existing fence that runs from Building 18 toward the Mooney facilities. So that provides us our airport's security. And all we're essentially doing is 31 taking a fence down, and then running a new fence that runs basically east and west, to close off that parking lot and make it secure for the airport standpoint. And that also secures Mooney's piece. They don't move their guardhouse. They don't move -- they don't have to move anything. It all -- employees would walk in same way they walk in today. MR. KING: How about driving cars in? Big trucks in? MR. GRIFFIN: Well, that's what the gate provides. And there's already access there. And we just set a new gate. MR. McKENZIE: We address that. MR. KING: So you have to have a fence that goes this way, and you have to have a fence that goes this way (pointing). And the gate right -- draw it on my map. MR. GRIFFIN: I'm sorry for everybody in the room. This fence right here already exists. There's a fence right here (pointing). MR. KING: Right. MR. GRIFFIN: We're going to take this one out (pointing). And turn it and put it that way. With the new gate right here (pointing). MR. KING: Sure. And there's already a fence here (pointing)? MR. GRIFFIN: Yes. Yeah. It's been there for 32 years and years. MR. McKENZIE: For a long time. MR. GRIFFIN: So, yeah. That's why it's a really pretty -- it's a pretty simple fix. MR. WOOD: Instead of enclosing that parking lot in our part, we're just moving it to their part. MR. KING: What would be the justification of putting electric gate in there? MR. McKENZIE: Right now that gate is right next to the guardhouse. He steps out, makes about three steps, and he can open the gate. Where we're going to put the gate now is going to be out there about 50 feet. And he can -- he can control it from the inside of the -- MR. KING: Nobody goes in that gate. I mean, I talked to Tom about that. The gate is like used -- I mean, that entrance for bringing vehicles in there is not used very much, through their big vehicles. Trucks and stuff. MR. HODKIN: As it is right now, if you go out for a second, it's not a -- MR. KING: Not a delivery gate. MR. HODKIN: It tends to be for big trucks, limited. Vehicles -- MR. KING: I would see the need for a gate there, but I would not see the need for putting electric gate in there. If it's the same guy putting the electric gates in 33 that puts these up around here, I don't think we can afford it. MR. McKENZIE: It's a different guy. MR. KING: Putting a electric gate there, a truck coming in there once every week or so, I think the guy can get off of his chair. MAYOR PRATT: Be careful what you say. (Simultaneous discussion.) MR. KING: Okay. That's a possibility there. Why don't you find out what it's going to cost without the electrical gate. COMMISSIONER MOSER: Plus, you got to put the electro power there. And that wasn't included. So . . . MR. KING: Old fashioned. MR. McKENZIE: Just find out how much without the gate? MR. KING: Yeah. MR. HODKIN: Leave the gate, Bruce, but not the electric gate. MR. KING: We still need a gate there, but not electric gate, I don't think. You-all guys have champagne taste and a beer pocketbook. MR. McKENZIE: Got it. MR. KING: Okay. MR. McKENZIE: That's it. 34 MR. KING: That's it? Okay. Good. Nothing else on that item. MR. McKENZIE: Updates. MR. KING: How about a general update? MR. McKENZIE: General update, several. Mayor brought it up while ago. I've explained about the mowing. We now, as of last week, have our second new LED wind cone up. It's out here next to the AWAS now. That's an LED wind cone. Now we have two. The new ceilometer is here. It's in this box right here behind us. It goes on our AWAS system. That was no longer being supported. It's 11 to 12 years old now. And this is the new one. It's -- got that with grant money, as well. $22,500 for that. If you notice this door in the terminal building, it's kind of -- kind of delaminated, as well as the one on the end. I've already -- just so you know, Thad Ziegler Glass is working on that right now. So we're getting that repaired. We've had two air-conditioner problems -- go out. Our eight-year-old building now is starting to show a little wear and tear. We had an air-conditioner go out last week on the east end of the building. Went to ground. It was gone. We put a new motor in the condensing unit on that one two weeks ago. So both air-conditioners on either end of the building have been -- are in pretty good shape now. They 35 should be. One of them is new. MR. KING: How much did that cost? MR. McKENZIE: 4400 for this air conditioner. And that one was, I think, $400-something to replace that little motor down there. MR. WOOD: Where does those come out of our budget? Is that in the operating budget? MR. McKENZIE: Yes. And I paid for that out of our RAMP grant, too. We can pay for RAMP grant stuff on our building. MR. KING: Are there any thought -- that was the air-conditioning part, or the heating part? MR. McKENZIE: The A/C part. MR. KING: Not the heating part. Okay. So that's separate unit. That propane heater -- MR. McKENZIE: Propane -- MR. KING: Propane heating system. That's a separate system? MR. McKENZIE: That's what they put in originally. MR. KING: That ever goes out, call me. 'Cause -- call me before that happens. MR. McKENZIE: We will change that. COMMISSIONER LETZ: Bruce, just file way back in your memory that in about probably 18 months, we're going to 36 surplus all the air conditioning units at the jail. And there's a lot. You-all may be interested in this. May be -- some of them are brand new, almost. Some of them are ready for the junk pile. But we've decided that we're -- unless cost doesn't allow it, we're going to put everything new in that when we take -- I know we're taking the whole roof off the jail. And redoing the whole roof of the existing jail, plus the new one. MR. McKENZIE: How old are they? COMMISSIONER LETZ: Some of them are new. We've been replacing them as we need them. So they're big units. But, you know, we're not going to have -- we don't have a use for them that we know of, anyway. And our plan is to surplus them. MR. McKENZIE: Thank you. MR. KING: That's pretty good deal. MR. HODKIN: What's the timing on that? COMMISSIONER LETZ: About 18 months. Twelve to 18 months, somewhere in there. MR. McKENZIE: Continuing on -- COMMISSIONER MOSER: And that's applicable to Mooney, too. COMMISSIONER LETZ: That's probably a better use than anywhere here, because they're big units. MAYOR PRATT: They're big units. 37 MR. McKENZIE: And two weeks ago -- actually, two and a half weeks ago, we had all that lightning. We had a lightning strike on our big sign out on the highway. It knocked all three LED transformers out. Plus the photocell. We had to replace all three -- MR. KING: The sign out by 27? MR. McKENZIE: The rock sign. And we got that up, it fried some of the LED lights that backlight the sign. We had to replace those. I haven't got the bill on that, yet. COMMISSIONER MOSER: Does insurance cover that? MR. McKENZIE: Yeah. MR. WOOD: You know, we might investigate lightning arresters. MR. McKENZIE: We did. I put those in now. Thank you for bringing that up. That's now installed. MAYOR PRATT: So they weren't grounded before? MR. McKENZIE: Not properly. Not properly. The Mooney roof project is ongoing. I don't know -- I didn't go over there this morning. The Hammer House was supposed to be worked on this weekend. I don't know if they did or not. MR. HODKIN: It was worked on, yes. COMMISSIONER MOSER: What's the progress on that, and projected completion? MR. HODKIN: I can't properly answer that. 38 They've certainly been working every day, every weekend. I've not heard of any major problems. I think Tom Kita was due today for review. MR. McKENZIE: One o'clock. They're going to meet at one. MR. WOOD: So you're interfacing with our consultants to get reports? MR. McKENZIE: Yes, sir. We're meeting at one o'clock today. (Simultaneous discussion.) MR. HODKIN: The one completion date was around Thanksgiving. MAYOR PRATT: We're on schedule, I guess. MR. HODKIN: As far as I know. MR. KING: So are they working on the weekends, also, Barry? MR. HODKIN: They have been on the Hammer House. Because the demolition required. So that's really the only time, I guess, that going to be working weekends. The rest of the time, will be working -- they're working during the week, as well. They're pressure washing, looking for fixtures, things. Starting some coating work on -- on the sales building. So I'm seeing progress. But technically, I don't know what -- MR. KING: I understand. Are they interfering 39 with your work over there? MR. HODKIN: No, they've been working with us well. We've been working with them well. For example, back to the weekend working, when they're taking the roof off, they don't want the employees around, so they do that when they're not around. MR. KING: So are they -- is it protected from rain? MR. HODKIN: Yes. It is. Work around the rain. MR. KING: Okay. I guess it was already leaking before, so . . . (Laughter.) MR. HODKIN: Yes. COMMISSIONER MOSER: Now you know where the leaks -- MR. HODKIN: When the roof leaks, it's clean water coming down. MAYOR PRATT: Waterfall. COMMISSIONER MOSER: It's improved. Now you know where the leak's going to be. MR. McKENZIE: The last thing I've got is I'll be sending out an email probably in a week or so about the Airport Planning Committee meeting. It will be scheduled for the third Wednesday of July for an APC meeting. COMMISSIONER MOSER: That's going to be at 8:30, 40 or what? MR. KING: What day would that be? MR. McKENZIE: It's on a Wednesday. We usually have them at nine o'clock, I think. MS. DUNGAN: Well, nine or ten. MR. McKENZIE: Nine or ten. I'll have to look at the calendar. But I'll send an email. MS. DUNGAN: Third Wednesday of July is the 15th. COMMISSIONER MOSER: Thank you. MR. McKENZIE: That's all I have for update. MR. KING: Okay. All right. Anybody else? Any -- MAYOR PRATT: That's the 15th. MR. KING: Okay. MAYOR PRATT: I've got a KPUB board meeting at 8:30. MR. KING: What time are we going to do the meeting? MR. McKENZIE: We can do it at ten if you want to. MAYOR PRATT: Ten, or give me a little break. A year and a half -- I mean an hour and a half. In other words, I don't know how long the Board's going to . . . COMMISSIONER LETZ: I'm pretty flexible that far 41 in advance. I haven't booked up, yet. COMMISSIONER MOSER: Make it whenever Jack wants. COMMISSIONER LETZ: Change to the 14th. MR. McKENZIE: But we can't get a -- MAYOR PRATT: Let's stay with the 15th. COMMISSIONER MOSER: How about one o'clock, or something like that, Jack? Give yourself some time. MAYOR PRATT: I'm not available at one. But I can do it 1:30. COMMISSIONER MOSER: Choose a time. MAYOR PRATT: How about 10:30? MR. KING: 10:30. That's good. MAYOR PRATT: That stays in the morning. MR. KING: I'll be up by then. 10:30. Okay. MR. McKENZIE: Sounds good. I'll send out the email. MR. KING: Okay. Nothing else, we'll take up these two items in executive session. We'll recess. We'll recess -- we'll recess; is that correct? MR. McKENZIE: Yes. MR. KING: Recess and -- for five minutes. Then we'll go into executive session on Item 3, 4C and 4F, under Section 551.071 and 551.074. MR. WOOD: Did you mean -- 42 MR. GRIFFIN: 4C to 4E. MR. KING: I'm sorry. I circled the wrong one. And 4C and 4E. Under 551.071 and .074 on 4C. And 551.071 and .072 on 4E. Okay? All right. And that will not take long. We'll probably be ten minutes, five minutes. Okay. (The open session was closed at 9:18 a.m., and an executive session was held off the record.) (Recess taken.) MR. KING: Okay. We went into executive session at 9:18. We came out of it at 9:27. 9:27, we're back into regular session. No action was taken on either one of those items. And we'll have a motion to adjourn? MR. WOOD: I make a motion we adjourn. MR. GRIFFIN: Second. MR. KING: Second. All in favor? (The motion was carried by unanimous vote, 3-0.) MR. KING: We're adjourned at 9:28. (Airport Board meeting adjourned at 9:28 a.m.) 43 THE STATE OF TEXAS ) COUNTY OF KERR ) I, Kelly C. Rode, Official Court Reporter in and for the County Court at Law of Kerr County, State of Texas, do hereby certify that the above and foregoing contains a true and correct transcription of my stenotype notes taken at the time and place heretofore set forth. DATED at Kerrville, Texas this 23rd day of June, 2015. ____________________________ KELLY C. RODE, Texas CSR #4639 Expires: 12/31/15 Official Court Reporter, County Court at Law Kerr County, Texas 700 Main Street, Suite 123 Kerrville, Texas 78028 (830) 792-2207