1 1 KERRVILLE-KERR COUNTY JOINT AIRPORT BOARD 2 Regular Meeting 3 Monday, December 16, 2013 4 8:30 a.m. 5 Airport Terminal Conference Room 6 1877 Airport Loop Road 7 Kerrville, Texas 8 9 MEMBERS PRESENT: Stephen King, President 10 Corey Walters, Vice-President Ed Livermore 11 Bill Wood Kirk Griffin 12 13 AIRPORT BOARD STAFF PRESENT: Bruce McKenzie, Airport Manager 14 Carole Dungan, Executive Assistant 15 COUNTY STAFF PRESENT: 16 Tom Moser, Commissioner Pct. 2 Jonathan Letz, Commissioner Pct. 3 17 Jeannie Hargis, County Auditor James Robles, Assistant Auditor 18 Leonard Odom, Road & Bridge Dept. 19 CITY STAFF PRESENT: 20 Jack Pratt, Mayor Sandra Yarbrough, Finance Director 21 22 23 24 25 2 1 INDEX 2 December 16, 2013 3 PAGE 4 CALLED TO ORDER 5 1. VISITORS FORUM........................ 3 6 2. KERRVILLE-KERR COUNTY JOINT AIRPORT BOARD MEMBER FORUM.................... 3 7 3. CONSENT AGENDA 8 3A Approval of November 28, 2013, board meeting minutes....................... 4 9 4. DISCUSSION AND POSSIBLE ACTION 10 4A Monthly Financials.................... 4 11 4B New T-Hangar Construction............. 8 12 4C FY-14 Non-Primary Entitlement Funds... 11 13 4D Negotiate Price for Construction of New T-Hangars with Lansford 14 Construction (Design/Build contractor) (Executive Session as Needed.)........ 12 15 4E Brinkman Hangar Lease Proposals 16 (Executive Session as Needed.)........ 48 17 4F Mooney International Lease Agreement (Executive Session as Needed.)........ 48 18 5. INFORMATION AND DISCUSSION 19 5A General Update........................ 59 20 6. EXECUTIVE SESSION..................... 54 21 6. EXECUTIVE SESSION..................... 56 22 7. ADJOURNMENT........................... 60 23 24 25 3 1 On Monday, December 16, 2013, at 8:30 a.m., a 2 regular meeting of the Kerrville-Kerr County Joint 3 Airport Board was held in the Airport Terminal Conference 4 Room, Louis Schreiner Field, Kerrville, Texas, and the 5 following proceedings were had in open session: 6 P R O C E E D I N G S 7 MR. KING: I call this meeting to order of 8 the Kerrville/Kerr County Joint Airport Board. 9 Item 1: Visitor's forum. At this time, 10 any person with business not scheduled on the agenda may 11 speak with the Airport Board. No deliberation or action 12 may be taken on these items because the Open Meetings Act 13 requires items to be posted on the agenda for 72 hours 14 before the meeting. Visitors are asked to limit their 15 presentations to three minutes. Anyone like to speak? 16 Nothing being heard. 17 Item 2: The Airport -- Kerr County Airport 18 Board Member Forum. Anybody on the Airport Board may 19 speak to the board or any public -- or the public present 20 on any matter not scheduled on the agenda. No action 21 will be taken on these because the Open Meetings Act 22 requires it be on the agenda for 72 hours. If formal 23 action is taken -- is required, the item will be placed 24 on the agenda for a future meeting. 25 Anyone on the board have anything to say? 4 1 Item 3: Consent Agenda. All items listed 2 below within the consent agenda are considered routine by 3 the Board and will be enacted in one motion. There will 4 not be a separate discussion of items unless a board 5 member or citizen so requests, in which event the item 6 will be removed from the general order of business and 7 considered in its normal sequence. 8 All right. Consent Agenda, Item 3A, 9 approval of the November 18th board meeting minutes. 10 MR. WOOD: I make a motion that we approve 11 them as written. 12 MR. KING: Second? 13 MR. WALTERS: I second. 14 MR. KING: Any discussion? All in favor of 15 approving the minutes? Five, zero. 16 (The motion carried by unanimous vote.) 17 MR. KING: Item 4, Discussion and Possible 18 Action, the monthly financials, November. James. 19 MR. LIVERMORE: Are we no longer receiving 20 these by e-mail or did I just somehow get missed? 21 MR. WALTERS: We got it by e-mail. 22 MR. WOOD: We got it. 23 MR. LIVERMORE: When? 24 MR. WALTERS: Last week. 25 COMMISSIONER MOSER: With the agenda. Keep 5 1 paging back on the agenda. 2 MR. LIVERMORE: Well, okay. 3 MR. ROBLES: Page 1. These are as of 4 November 30th. Total cash and receivables, $390,959.37. 5 Payables at $57,080. 6 Page 2. Total revenue and expenditures of 7 fund balance, $333,879.37. Total liabilities and equity 8 $390,959.37. 9 Page 3. Third column at the bottom, 10 monthly revenue, $34,645.89. 11 Page 4. Expenditures for salary and 12 benefits for the month, $14,468.32. 13 Page 5. Breakdown of expenditures for 14 personnel, supplies, maintenance, professional services. 15 Page 6. Utilities for the month, 16 $1,212.48. Total expenditures for the month for each 17 category, $4,368.68. 18 Page 7. Total utilities for the building 19 of $770.49. Year-to-date expenditures, $40,184.64. 20 Page 8. Capital account. We have a 21 balance of $108,164.93. 22 Page 9. Year-to-date revenue, $50,001.24. 23 No change from last month other than the interest. 24 Page 10. No activity for this month. 25 Year-to-date expenditures, $4,095. 6 1 Page 11. Year-to-date, $45,906.24. 2 Any questions? 3 MR. WALTERS: I have a question to Bruce. 4 Bruce, on Page 5, building and structures, I'm just 5 curious what -- we had that $615.95. That was our only 6 year-to-date expense for building and structures, and 7 instruments and apparatus at $413. I was wondering if 8 that was related to the AWOS. 9 MR. MCKENZIE: I'll have to go back and 10 pull the invoices, but one of them probably was because 11 we had a power pack go out on the AWOS. That's why it 12 was out over the Thanksgiving weekend. We had to FedEx 13 that in. That could have been part of it. I don't have 14 it in front of me, Corey, but I can get it for you. 15 MR. ROBLES: The $615 was from door repair, 16 pest control, gate repair. 17 MR. MCKENZIE: That back door also broke. 18 It didn't break. It was not functional, so I had to get 19 that repaired. 20 MR. WALTERS: Back door of? 21 MR. MCKENZIE: The end of this hallway to 22 the right. 23 MR. WALTERS: Okay. 24 MR. WOOD: Just an interesting observation. 25 The weather forecast on one of the San Antonio TV 7 1 stations didn't show Kerrville's temperature or weather 2 information, so they must it get it -- 3 MR. MCKENZIE: They pull it off of that 4 AWOS out there. 5 MR. LIVERMORE: Could you comment, Bruce, 6 on the fuel flow -- fuel flowage fees, the difference 7 there? 8 MR. MCKENZIE: Which number are you talking 9 about? 10 MR. LIVERMORE: Page 3, about middle of the 11 page. 12 MR. WOOD: We were down about half, it 13 looks like. 14 MR. MCKENZIE: I don't know. I have to 15 pull out the records from Kerrville Aviation. They're 16 the ones that give us their records. Traffic has been up 17 as of late especially through -- with hunting season 18 started and Thanksgiving weekend. As a matter of fact, 19 he sold out one of those weekends, so I don't know if 20 it's reflected on here yet. 21 MR. LIVERMORE: What do you mean, "sold 22 out"? 23 MR. MCKENZIE: He sold out fuel. All of 24 his jet A was gone. 25 MR. LIVERMORE: Really? 8 1 MR. MCKENZIE: Yeah. He had to go to Hondo 2 and get more and bring it over here till the tanker got 3 here. 4 MR. WOOD: Maybe that will show up on next 5 month. 6 MR. WALTERS: Maybe. Talking about 7 hunting, did we ever make any short-term hunting leases 8 on our parking lot? 9 MR. MCKENZIE: No. That never 10 materialized. Never did. No one ever called back about 11 it. 12 MR. KING: Any other questions? No? Okay. 13 We need a motion to accept these 14 financials. Don't hold back. 15 MR. GRIFFIN: I make a motion that we 16 accept the financials as presented by James. 17 MR. LIVERMORE: Second. 18 MR. KING: Second by Mr. Livermore. The 19 motion was made by Mr. Griffin. Any discussion? All in 20 favor? Five-zero. 21 (The motion carried by unanimous vote.) 22 MS. HARGIS: Steve, the audit is underway 23 right now, so it should be done probably next month. 24 MR. KING: Thank you, Jeannie. 25 Okay. Item 4B. The new T-Hangar 9 1 Construction. 2 MR. MCKENZIE: Steve, I put that on there 3 as a standalone item just in case anyone had make any 4 comments to make before we move into the salient part of 5 this when we negotiate the contract. Anybody have any 6 comments? 7 COMMISSIONER MOSER: I have a question. So 8 bring us up to date on TxDOT aviation, and 10 and 12. 9 MR. MCKENZIE: We're at 12 -- 10 COMMISSIONER MOSER: With jet pods or 11 without. 12 MR. MCKENZIE: We're at 12 right now 13 without a jet pod. They've approved that. 14 COMMISSIONER MOSER: They've approved it. 15 MR. MCKENZIE: Yes, sir. They have 16 approved it. They have allowed us to do that, and we 17 will forego our 2000 -- our FY-14 nonprimary entitlement 18 funds, which is the $150,000 that we get every year. We 19 need to waive that and let them use that. That gave us 20 enough money to build the 12 hangars. Which FY-14 is the 21 year we're in now. So now we have enough funds. I've 22 cleared it with them. They've agreed. We're at the 23 precipice of giving him a contract. 24 COMMISSIONER MOSER: So they were at 464 or 25 450? Is that what it was? 10 1 MR. MCKENZIE: The grant was executed for 2 $640,000. 3 COMMISSIONER MOSER: $640,000. 4 MR. MCKENZIE: That's what the grant added 5 to -- 6 COMMISSIONER MOSER: So $640,000 plus -- 7 MR. MCKENZIE: It's $160,000. 8 COMMISSIONER MOSER: Plus this $160,000 9 gets us pretty close to $800,000. 10 MR. KING: It's $805,000 or something? 11 MR. MCKENZIE: $806,000 is what we're 12 allowed. 13 MR. KING: $806,000 is the number. 14 MR. MCKENZIE: We're allowed $806,000. 15 That's where we are. 16 COMMISSIONER MOSER: So what is the impact 17 of the threat, okay, the risk of us using that $160,000? 18 MR. MCKENZIE: We're going to use most of 19 it. 20 COMMISSIONER MOSER: No, but I meant, but 21 it was for -- 22 MR. MCKENZIE: We were planning on banking 23 that to build more T-hangars in two years or whatever -- 24 COMMISSIONER MOSER: Okay. So that was -- 25 that's what those funds were to be used for. 11 1 MR. GRIFFIN: We didn't have the NPE 2 committed in the 2014 -- 3 MR. WOOD: So there's nothing we're not 4 doing because of that. 5 MR. GRIFFIN: We're not not doing anything. 6 COMMISSIONER MOSER: Okay. So there's no 7 risk for any other projects or anything? 8 MR. GRIFFIN: No. We had nothing 9 forecasted against that NPE. 10 COMMISSIONER MOSER: Okay. 11 MR. KING: So Item 4C, the NPE funds which 12 we just discussed. 13 MR. MCKENZIE: Yes, sir. 14 MR. KING: So at the end of this process, 15 we will have no NPE funds left? 16 MR. MCKENZIE: Not until 1 October of '15. 17 '14, rather. I'm sorry. A little less than a year from 18 now. 19 MR. KING: And then we'll get $150,000 each 20 year -- 21 MR. MCKENZIE: The process starts again. 22 MR. KING: Starts again. Okay. 23 MR. MCKENZIE: That's correct. 24 MR. KING: Out of the $806,000 that's been 25 approved, we'll be responsible for? 12 1 MR. MCKENZIE: Up to $160,000, 10 percent 2 of that, which is $16,000 as we -- 3 MR. GRIFFIN: In addition to what we 4 already -- 5 MR. MCKENZIE: And the difference is 6 $16,000. 7 MR. KING: Right. So $96,000, basically? 8 MR. MCKENZIE: That's all. 9 MR. KING: Okay. 10 MR. LIVERMORE: Do you need a motion, 11 Mr. Chairman -- 12 MR. KING: I don't think so. 13 MR. LIVERMORE: -- on 4C? 14 MR. MCKENZIE: I need a motion to allow me 15 to write that letter and for Steve to sign it to waive 16 the FY-14. 17 MR. LIVERMORE: Yeah. I so move. I move 18 that you be allowed to write the letter to waive the 2014 19 NPE fund. 20 MR. WALTERS: I second. 21 MR. KING: Discussion? None being heard, 22 all in favor? Five-zero. None opposed. 23 (The motion carried by unanimous vote.) 24 MR. KING: Okay. Item 4D, negotiate the 25 price of construction of the new T-hangars with Lansford 13 1 Construction, build/design contractor. Executive session 2 as needed. Okay. 3 MR. MCKENZIE: All the board members have 4 the data. We've been through the process since last 5 February. We're at a point currently to move forward and 6 agree on this price that our contractor has given us. 7 It's below the price that TxDOT allowed us. 8 MR. KING: By how much? 9 MR. MCKENZIE: They are allowing us 10 $806,000. 11 MR. KING: And how much is it? 12 MR. MCKENZIE: $801,000. And the reason it 13 increased is because I asked him to do two other things 14 that I know TxDOT is going to require us to do, and I 15 wanted to include it here so it's in our grant funding. 16 One of those being sealing of the asphalt. Once it's 17 been laid, it needs to sit there at least 60 days, and 18 then we'll seal it and stripe it. That increased it 19 about ten grand, or somewhere right around there. 20 MR. KING: Robert, what are we not getting 21 on this thing? I think we had three options on the last 22 conversation we had. Those three options were -- if you 23 could refresh my mind. In your last proposal was three 24 options that we did not have in the deal, and one of them 25 was the red galvanized -- 14 1 MR. WALTERS: Using Galvoline. 2 MR. KING: Using galvanized. 3 MR. WALTERS: Galvoline. 4 MR. KING: Galvoline. 5 MR. LANSFORD: We had talked about what 6 we'd like to try to do is furnish whole row galvanized 7 purlins. 8 MR. KING: Right. 9 MR. LANSFORD: And then we'd paint the 10 primary steel a gray to match, and a little bit of 11 upcharge for that. 12 MR. KING: How much? 13 MR. LANSFORD: I think it was around 14 $3,000. 15 MR. WALTERS: And that's included in here? 16 MR. KING: Where are those upcharges is 17 what I'm trying to get at. 18 MR. LANSFORD: Well, we had left everything 19 off. 20 MR. KING: Right. I know. What are the 21 three, though? Do you know, Bruce? There's three things 22 that we -- 23 MR. MCKENZIE: One was the Galvoline. One 24 was if we were going to build a T-hangar, we were going 25 to build it two-feet wider. 15 1 MR. WALTERS: If we were going to have a 2 jet pod. 3 MR. MCKENZIE: A jet pod, rather. Two feet 4 wider to accommodate a larger aircraft such as a CJ-1. 5 MR. KING: Right. 6 MR. MCKENZIE: Or a King Air. 7 MR. KING: Right. 8 MR. MCKENZIE: Now, we're back working like 9 this. 10 MR. LIVERMORE: We've eliminated the jet 11 pod. 12 MR. MCKENZIE: We've eliminated the jet 13 pod. 14 MR. LIVERMORE: So that went away. 15 MR. GRIFFIN: The other one was removing 16 the column in the end T-hangars which is not a -- 17 MR. MCKENZIE: Which we don't need to 18 remove. It's more expensive. 19 MR. GRIFFIN: Just leave that column in 20 there and we're still fine. 21 MR. KING: So we're not going to do that. 22 MR. GRIFFIN: Right. So that's -- 23 MR. MCKENZIE: That's the three things. 24 MR. KING: And that's not a problem -- with 25 the size of these hangars, it's not a problem? 16 1 MR. LIVERMORE: I'd like to ask some 2 questions, if I may, about the project. 3 MR. KING: Fire away. 4 MR. LIVERMORE: First, I notice that you've 5 got two different company names here. Which one are we 6 doing business with? 7 MR. LANSFORD: Lansford Company. 8 MR. LIVERMORE: It says Lansford Company 9 Garver US-18. 10 MR. GRIFFIN: That's just engineering 11 support that he's teamed with. It's not -- our contract 12 will be with Lansford Company. 13 MR. WOOD: Garver is his engineering 14 support. 15 MR. LIVERMORE: Okay. I got you. The next 16 thing I want to ask about in the Page 2, third paragraph 17 from the bottom, the last sentence, The partition 18 sheeting extends to the underside of the roof decking for 19 bird proofing. 20 Is that a good solution to defeat the 21 birds? Will that really work? 22 MR. LANSFORD: A hundred percent it will 23 defeat the bats. 24 MR. LIVERMORE: Bats and the birds? 25 MR. LANSFORD: Uh-huh. Basically, what 17 1 happens is is that interior -- and basically, it's 2 privacy partitions, and we put a piece of trim, and it's 3 pushed up against the insulation and there's -- then cut 4 around the purlin, so there's no -- 5 MR. LIVERMORE: No birds through there. 6 Okay. The next thing is in the bottom, the last line, it 7 says, Manual door latches with safety interlocking 8 switch. 9 MR. LANSFORD: Uh-huh. 10 MR. LIVERMORE: And then it says right 11 above that, Three station push button controls. I don't 12 quite know what that means, but is there going to be a 13 capability for an electronic open -- like you can have a 14 button as you pull up in the airplane or the car to open 15 the door? 16 MR. WALTERS: Like a transmitter? 17 MR. LIVERMORE: Yeah, a transmitter. Will 18 that little thing -- 19 MR. LANSFORD: That's not really how these 20 work. That could be possible. It's very expensive. 21 MR. LIVERMORE: Okay. 22 MR. LANSFORD: How these work, you have a 23 mechanical camlock. So when you lower the door, the -- 24 lift the camlock and it grabs ahold of the door. 25 MR. LIVERMORE: Is that something you do 18 1 physically? 2 MR. LANSFORD: Physically. 3 MR. LIVERMORE: Okay. I got it. 4 MR. LANSFORD: It locks it on both sides. 5 MR. LIVERMORE: Yeah. Okay. 6 MR. LANSFORD: Now, there is a safety 7 switch on each camlock that's a mercury switch. It's a 8 mercury kill switch. And basically what it does is if 9 you walk into your hangar, and every -- I'm not going to 10 say everybody does it, but it happens more than you 11 think -- people are in a hurry. They come in and they 12 unlatch the one next to the door and they're thinking 13 about their flight -- 14 MR. LIVERMORE: And they don't get -- 15 MR. LANSFORD: -- they hit the up -- 16 MR. LIVERMORE: -- the other one. 17 MR. LANSFORD: -- button, and they don't -- 18 yeah. What happens is, you know, you've got that hoist 19 trying to bring the door up and you're latched over 20 there, so something is going to get hurt. And so to 21 prevent that, the camlocks, the arms have a tilt switch 22 on them, so they have to be up in order to allow the door 23 to come up. 24 MR. LIVERMORE: So the motor won't turn on 25 before -- 19 1 MR. LANSFORD: The motor won't -- you can't 2 energize the circuit with the locks in place. 3 MR. LIVERMORE: Where is the on/off 4 electric switch going to be for the lights? 5 MR. LANSFORD: Right there by the door. 6 MR. LIVERMORE: Right by the door. Because 7 it's different now on the old ones. 8 MR. LANSFORD: As you walk in, it's right 9 there. 10 MR. LIVERMORE: Okay. Now, you mention 11 these light fixtures. I don't know what an NO T5 is. Is 12 that a fluorescent? 13 MR. LANSFORD: High output. 14 MR. LIVERMORE: Is that a fluorescent? 15 MR. LANSFORD: There are two bulbs. 16 They're high output. They use less energy. 17 MR. LIVERMORE: So this will be four bulbs, 18 four tubes. Okay. Let's see what else I've got here. 19 MR. LANSFORD: They're bright. 20 MR. LIVERMORE: Will the exterior light 21 that you described, will it flood clear to the middle or 22 should we have one in the middle, also? 23 MR. LANSFORD: For the exterior? 24 MR. LIVERMORE: Uh-huh. 25 MR. LANSFORD: In the middle of both of the 20 1 hangars? 2 MR. LIVERMORE: Well, in other words, in 3 the middle -- if this were the building, you've got a bay 4 here, a bay here and a bay here. I presume you're 5 talking about exterior lighting where my two thumbs are. 6 Will that flood through the middle of the building 7 adequately? 8 MR. LANSFORD: Yeah. Basically what 9 happens is -- when you say the word "flood," I'm not 10 sure -- 11 MR. LIVERMORE: Well, will it give you 12 proper lighting? 13 MR. LANSFORD: It will give you proper 14 lighting. What typically you do is you have a light 15 right here, and your illumination pattern is -- 16 MR. LIVERMORE: Let me see what you've got 17 there. 18 MR. LANSFORD: So your -- they're not on 19 the ends. They're somewhere in here where the 20 illumination pattern, you know, catches the end and then 21 they meet in the middle. 22 MR. GRIFFIN: It is essentially what we 23 have right now. It's just an upgraded light fixture, but 24 it's essentially the same lighting pattern that we have 25 right now. 21 1 MR. LIVERMORE: Okay. 2 MR. LANSFORD: I may also add that we put 3 in LED exterior lights. One of the things that LED seems 4 to help is with crickets. It doesn't draw the bugs as 5 much as an incandescent. 6 MR. LIVERMORE: I guess we'll have to ask a 7 cricket. 8 Okay. Now, then it says, Includes 9 allowance for secondary electric service. Is that -- 10 what is the purpose of that? 11 MR. LANSFORD: Well, that's getting power 12 to the building from the transformer. 13 MR. WOOD: That's the receptacle that your 14 hangar plugs up in to. 15 MR. KING: That's bringing the power to the 16 buildings. 17 MR. LANSFORD: Yes. 18 MR. KING: Where is the power? Do you 19 know, Robert? 20 MR. LANSFORD: There's a transformer over 21 there. 22 MR. KING: So that's actually bringing it 23 to the box. 24 MR. LIVERMORE: You can tell what I know 25 electricity. 22 1 MR. WOOD: I've got a couple of questions 2 about the general layout. And where I'm coming from, you 3 know, when we establish rent for these T-hangars, I would 4 assume they would all be more or less equal, but looking 5 at the drawing, it looks like the two in the middle are a 6 bit smaller than the ones on the ends. 7 I'm just curious about -- are we going 8 to -- like whoever rents one of these on the end just 9 gets more space? 10 MR. MCKENZIE: That's correct. 11 MR. WOOD: For the same price? 12 MR. GRIFFIN: No. Charge them more. 13 MR. WALTERS: That's for a different 14 discussion. 15 MR. MCKENZIE: There's your support 16 mechanisms right there. The board can opt either way. 17 We can rent them all for the same price, or we can charge 18 more for the square footage, but we can get into that in 19 a couple of months. 20 MR. WOOD: I assume that we're kind of 21 locked into this configuration since that's the design 22 y'all came up with. 23 MR. LANSFORD: That's right, sir. 24 MR. WOOD: Okay. 25 MR. GRIFFIN: Well, you're driven into that 23 1 configuration because the other option is you square off 2 those ends, and that was a discussion we had very early 3 on is you square off those ends, and you end up with 4 storage rooms like we currently have that then just 5 become underused. 6 MR. WOOD: Well, I thought that I would ask 7 that now rather than assume. 8 MR. LIVERMORE: But we need a door in order 9 to do that. 10 MR. GRIFFIN: If you were to make a storage 11 room. 12 COMMISSIONER MOSER: A couple of questions. 13 Firm fixed price proposal? 14 MR. LANSFORD: Yes, sir. 15 COMMISSIONER MOSER: Okay. Question No. 1. 16 Question No. 2, so with this firm fixed price proposal, 17 and the $806,000 that you talked about, Bruce, this is 18 $5,000 reserved? 19 MR. MCKENZIE: We have available to us that 20 extra $5,000. 21 COMMISSIONER MOSER: That's all we've 22 gotten, so there's -- that's pretty low to start into an 23 $800,000 project. 24 MR. MCKENZIE: There's contingency built 25 into this. 24 1 MR. KING: Who gets those? 2 MR. LANSFORD: Well, basically -- 3 COMMISSIONER MOSER: I didn't see any 4 contingency in here. 5 MR. LANSFORD: I can answer your question, 6 and I can give you some hard facts. We've done five or 7 six of these. 8 COMMISSIONER MOSER: Okay. 9 MR. LANSFORD: No change orders whatsoever. 10 COMMISSIONER MOSER: Okay. 11 MR. LANSFORD: Unless you come to me and 12 say, you know, we would like a sidewalk from here to 13 there. 14 COMMISSIONER MOSER: So let me -- if 15 there's no requirements change, okay -- I mean, because 16 requirements creep the pay, or at least they're 17 expensive. So assuming no requirements creep, then go 18 ahead with your statement then. 19 MR. LANSFORD: Right. It's a firm fixed 20 contract. It's a design build. 21 COMMISSIONER MOSER: Okay. 22 MR. LANSFORD: Now, the thing about design 23 build is we're responsible for the design as well as the 24 construction. So let's say you have an error in your 25 design -- and this is one of the things that causes 25 1 contingencies. Well, this wasn't what we thought it was. 2 We need to ask the contractor to revise his price. 3 We're responsible for the design and the 4 construction, so -- 5 COMMISSIONER MOSER: You're going to 6 deliver. 7 MR. LANSFORD: We're going to deliver. 8 COMMISSIONER MOSER: Okay. 9 MR. LANSFORD: I mean, there's not a -- 10 COMMISSIONER MOSER: We got it on the 11 record. 12 MR. LANSFORD: We can't hand the football 13 off and point over here, and say well... 14 MR. WOOD: Let me ask a question. We've 15 got the county doing some of the work. 16 MR. LANSFORD: Yes, sir. 17 MR. WOOD: We've got the city doing some of 18 the work. 19 MR. LANSFORD: Yes, sir. 20 MR. WOOD: I assume that you feel 21 comfortable that the dirt work they're going to do will 22 be what you need, and there won't be something missing 23 where somebody else has to do more? I mean, there's some 24 coordination and some interface with those two entities. 25 MR. LANSFORD: There's lots of 26 1 coordination -- 2 MR. WOOD: I would be nervous if I were you 3 about knowing what I'm going to get to base my price. 4 MR. LANSFORD: I'm not nervous at all. 5 We've got Mr. Odom here. 6 COMMISSIONER MOSER: Don't need to be 7 nervous about the county. 8 MR. LANSFORD: County is strong. 9 MR. WOOD: I don't mean that derogatory. 10 I'm just saying anytime you have three players. 11 COMMISSIONER MOSER: That follows along 12 with the risk thing. 13 MR. WOOD: Okay. 14 MR. LANSFORD: I mean, we're -- I'm very 15 comfortable with the situation. 16 MR. WOOD: Great. 17 MR. LANSFORD: And I think it's a great 18 thing that the -- that you have participation from -- 19 MR. WOOD: Absolutely. 20 MR. LANSFORD: -- your county. 21 MR. WOOD: The Airport Board appreciates 22 that. 23 MR. LANSFORD: We did some historical 24 costs -- I don't know if you've seen it or not -- on 25 particularly the site work and the paving. On the last 27 1 few TxDOT jobs -- I think maybe four or five TxDOT jobs 2 that's bid in the last three months, hangar projects, and 3 your paving cost is about half than what it is. So, I 4 mean, you're really doing a good job here. 5 MR. WOOD: Okay. 6 MR. KING: So I'm looking at this diagram 7 on the diagram of the hangars. So that the hangars on 8 the outside corners -- I mean, there's different size 9 hangars, basically, for each one of those buildings, is 10 that correct, three different sizes? And the hanger 11 that's -- one of them is 44'6" by 14'; is that correct? 12 MR. WALTERS: That's what it says. 13 MR. GRIFFIN: The "T" part is all 41'6" by 14 14'. 15 MR. KING: But it -- 16 MR. LANSFORD: The door openings are -- 17 MR. KING: Do what now? 18 MR. GRIFFIN: Your dimensions here are door 19 openings. 20 MR. KING: Those are door openings? 21 MR. GRIFFIN: That's correct. 22 MR. LANSFORD: Yeah. Basically, all the 23 hangars are going to be the same basic size for -- for 24 the aircraft access. Where you get into different sizes 25 is where you take into account -- you know, take it in to 28 1 the end for a storage unit or make that part of your 2 hangar. 3 MR. KING: Right. So that width that you 4 have listed here is door opening. 5 MR. LANSFORD: Yes, sir. 6 MR. KING: Those are door openings. Okay. 7 But those end units that got that weird side on them, 8 they're not going to accommodate any bigger airplane 9 because -- unless one wing is bigger -- smaller on one 10 airplane than the other, and I haven't seen them that way 11 very often. 12 MR. WOOD: That's a joke. 13 MR. KING: Okay. I'm trying to figure out 14 what we -- why we didn't use the storage building concept 15 on this one. Are we going to ask for more money on these 16 hangars that have a parking lot over here on the left 17 side? 18 MR. MCKENZIE: That's a subject to discuss 19 later in the month of June. 20 MR. KING: It's not the subject for us to 21 discuss the fact that we're not putting a storage 22 building in now, right? 23 MR. WOOD: Well, I assume if we wanted to 24 have a door or some kind of partition, we need to do that 25 now rather than later. 29 1 MR. KING: That's what I'm getting. I'm 2 trying to figure out that process here because we do 3 receive money for storage buildings. It's in our budget 4 $660 a year; is that correct? 5 MR. MCKENZIE: That's correct. 6 MR. KING: And we're going to have 7 basically four of these storage buildings that we're 8 going to not have anymore. They're not going to have on 9 this thing. So we are we going to be able to -- how many 10 storage units do we have in the other building? 11 MR. MCKENZIE: We have four in our other 12 two T-hangars and two of them are leased. 13 MR. LIVERMORE: Two of them are empty? 14 MR. KING: What do we do with the other 15 ones? Do we put anything in them? Do we store anything 16 in them? 17 MR. MCKENZIE: I used to, but I don't 18 anymore. I've got everything in our building, so they're 19 sitting there. I've tried to lease them. 20 MR. KING: Okay. 21 MR. MCKENZIE: That's why -- well, it's the 22 board's decision, but as we discussed it, let's leave it 23 open and whomever has those end facilities will just have 24 a little more room to store things in. 25 MR. KING: Okay. 30 1 MR. MCKENZIE: That was the basic premise 2 as we initiated this process. 3 MR. KING: Okay. 4 MR. LIVERMORE: Might that encourage more 5 intensive maintenance operations in those two hangars if 6 that storage is there? 7 MR. MCKENZIE: That's a subjective 8 question. I don't know. It may or it may not. 9 MR. LIVERMORE: Because I know we have a 10 concern about that. 11 MR. KING: Okay. So we'll discuss that at 12 another -- another venue, correct? 13 MR. MCKENZIE: Yes, sir. 14 MR. LIVERMORE: Well, but I think -- I want 15 to go back to Bill's. I mean, if we're going to put 16 those -- if we're going to make those separate units, 17 we've got to do it now, don't we? 18 MR. LANSFORD: No. 19 MR. WALTERS: You can partition them off 20 after the shell is already up. 21 MR. KING: Would that be a change order? 22 MR. LANSFORD: Well, there's not a whole 23 lot of expense in running an extra partition, but the 24 doors -- if you put a roll-up door -- 25 MR. KING: No, just a man door. 31 1 MR. LANSFORD: Oh, a man door. Typically, 2 if you partition them off, we'll put a 10-by-10 roll-up 3 where you can park a vehicle in it or whatever. 4 MR. KING: I understand. 5 MR. WOOD: So if you did partition them off 6 and put a man door, that would basically make four of 7 these hangars identical. And then what is the little 8 square? Is that a column? 9 MR. MCKENZIE: It's a column. 10 MR. GRIFFIN: That's the column that was a 11 support column we were talking about earlier. 12 MR. KING: Now, Robert is that column going 13 to affect -- it's just hard for me to envision an 14 airplane -- how the airplane goes in there. Can a twin 15 go in that hangar? 16 MR. LANSFORD: Yes, sir. 17 MR. KING: It's only 41 feet. It's smaller 18 than the other ones. The door is smaller than the ones 19 that have got the "L" on it. 20 MR. LANSFORD: All the doors are all 41. 21 (Multiple people speaking simultaneously.) 22 MR. KING: They're all 41? Okay. 23 MR. GRIFFIN: All the doors are 41'6". 24 MR. KING: They're all 41. Okay. 25 MR. LANSFORD: Actually, they're all 41'6" 32 1 clearance. 2 MR. WOOD: So you just have to get the tail 3 by that column when you're pushing your airplane in 4 there. 5 MR. LANSFORD: Well, it's no different 6 than -- that same column exists on the other. 7 MR. KING: It's on the other. It's just 8 that's the corner of the partition -- of the little 9 partition. That's the corner. 10 MR. GRIFFIN: It's hidden in the structure. 11 MR. WOOD: I got you. 12 MR. KING: Yes. All right. What about -- 13 how about any questions? Have we got any more questions 14 on the design of them or do we have any questions on the 15 cost of them? 16 MR. WOOD: I assume what we're going to be 17 talking about is we give a motion and a yes that we're 18 going to say build it just like this for this price? 19 MR. KING: What about -- Len, what do you 20 think? You've seen the numbers. 21 MR. ODOM: No. 22 MR. KING: You haven't seen the numbers 23 you're going to get reimbursed? 24 MR. ODOM: No. 25 MR. KING: That would be nice. 33 1 MR. ODOM: Basically our cost. 2 MR. KING: Have you seen them, Jon? 3 MR. LETZ: No. Go ahead, Len. 4 MR. ODOM: The cost is going to be, you 5 know, your base. 6 MR. KING: Right. 7 MR. ODOM: If there's any cement 8 stabilization, just that, the cement and for our fuel. 9 MR. KING: Okay. 10 MR. ODOM: That's it. I think you're going 11 to save a bunch of money on the dirt work and all. I 12 don't know how they're going to pay you. 13 MR. KING: Now, the money that he's going 14 to get reimbursed for his fuel, is that in here? 15 MR. GRIFFIN: It's the first five numbers 16 on Page 3. 17 MR. ODOM: I believe there's $7,500 in 18 there for a dozer. 19 MS. BAILEY: Do you have one of these, Len? 20 MR. ODOM: That should cover what I think 21 it would take. I haven't seen the actual cut. 22 MR. KING: Are we going to write him a 23 check for $9,000? If it cost him $90,000, he gets 24 $9,000? In other words, the $9,000 you have in here for 25 the dozer -- 34 1 MR. LANSFORD: I'm going to take care of 2 the rental. 3 MR. KING: If he only spends $100 on the 4 dozer, then he gets $100 and you get $8,900? 5 MR. LANSFORD: Well, what our agreement is, 6 I was going to provide the rental and the dozer, and then 7 reimburse the county -- write the county a check for the 8 fuel and same with the city. 9 MR. KING: That's what I'm trying to figure 10 out. We have two other parties in this thing. I want 11 everybody to be happy. I don't want somebody coming up 12 at the end of this process -- 13 MR. LANSFORD: And if -- 14 MR. KING: -- and saying, We didn't get 15 enough money. We got ripped off on this deal -- 16 MR. LANSFORD: Sure. 17 MR. KING: -- because we didn't get enough 18 money to pay for our stuff. 19 MR. LANSFORD: And if he comes and says, We 20 spent $10,000 in fuel. 21 MR. KING: Yeah. 22 MR. LANSFORD: I'll write him a $10,000 23 check. Whatever it is, we're going to take care of it. 24 MR. KING: Okay. 25 MR. WOOD: Did I hear that the first five 35 1 numbers here are to reimburse the county? 2 MR. GRIFFIN: Yes. That's basically Len's 3 effort in this job. It's the site excavation, the 4 consumables, the equipment rental, geo grade if 5 necessary, and the crushed base -- 6 MR. WOOD: And that's not a hard fixed 7 price to you, Robert? 8 MR. LANSFORD: Sir? 9 MR. WOOD: That's not a fixed price to you? 10 MR. LANSFORD: Yes, sir. It is. 11 COMMISSIONER MOSER: Everything in here is 12 a fixed price. 13 MR. WOOD: Well, what I'm saying is the 14 county is going to do it for no more than that period? 15 COMMISSIONER MOSER: That's what he just 16 said. If it costs more than that, he's going to cover 17 it. 18 MR. WOOD: He's willing to take the risk. 19 COMMISSIONER MOSER: He's the contractor. 20 It's firm fixed price of the contract. 21 MR. GRIFFIN: What he's saying is if the 22 county comes in under, he goes home with that money. 23 MR. WOOD: Okay. 24 MR. GRIFFIN: That's -- 25 MR. WOOD: That's the risk reward that he's 36 1 willing to do. 2 MR. GRIFFIN: Exactly. 3 MR. LANSFORD: It's really no different 4 than any other material that we use on the job site. 5 MR. WOOD: Or any other contract. 6 MR. LANSFORD: Or any other contract. 7 Other than for me it's a fixed price contract and for 8 them it's time and material. 9 MR. WOOD: Okay. Time and material. 10 MR. LANSFORD: And that's the risk that I 11 take. 12 MR. KING: Right. 13 MR. WOOD: Okay. 14 MR. LANSFORD: I looked at it. I estimated 15 it. I do all my own estimating, and it looks to be 16 reasonable to me. 17 MR. WOOD: Okay. 18 MR. KING: Okay. This is the difference, 19 Bruce, in the project the way that they wanted to do it 20 where it was divided into two separate situations; is 21 that correct? 22 MR. MCKENZIE: Yes, sir. 23 MR. KING: Where the city and the county -- 24 we were going to be responsible for those consumables and 25 labor and everything and engineering and stuff like that, 37 1 and now we basically have just put it all on Robert and 2 he built it into the numbers so he knows he's going to 3 make some money off of it hopefully. 4 MR. MCKENZIE: He builds it and we're 5 dealing with one entity. 6 COMMISSIONER MOSER: That's a very good way 7 to do it. One other question, if I may. All of the 8 pavement, everything we see here -- I mean, everything is 9 taken care of? We're not leaving some void. We've got 10 it from all around the hangars up connecting to the 11 right -- 12 MR. LANSFORD: One hundred percent. 13 MR. GRIFFIN: If you look at Page 3 on the 14 itemized costs, the first five numbers are the county 15 reimbursement numbers. 16 COMMISSIONER MOSER: Yeah. 17 MR. GRIFFIN: The next five numbers are the 18 city reimbursement numbers. 19 COMMISSIONER MOSER: Well, I was just 20 making sure. 21 MR. WOOD: Thank you, Kirk. That was my 22 next question. 23 COMMISSIONER MOSER: Kirk, I was just 24 making sure all the flat work was there. 25 MR. GRIFFIN: I understand. 38 1 COMMISSIONER MOSER: And we didn't leave 2 100 feet of -- 3 MR. GRIFFIN: I understand. But what 4 Robert's done is in those first five numbers, he's got 5 all the -- the next five numbers, he's got all the 6 pavement. 7 COMMISSIONER MOSER: But all the paving 8 required is there. 9 MR. GRIFFIN: Right. 10 COMMISSIONER MOSER: That's my question. 11 Thank you. 12 MR. LANSFORD: There is one little item 13 that is included into this price that I will have to back 14 out and give back to the city or to the airport board -- 15 I'm not sure who because I'm not sure who's going to pay 16 for it -- and that is we're paying for the soils test 17 report and -- now, when it comes to the testing, I cannot 18 pay for that because it's unethical for me to hire the 19 testing lab to test my project. 20 MR. WOOD: So it needs to be a third party. 21 MR. LANSFORD: It has to be the owner. So 22 what we'll do is we'll back that amount out of my 23 contract and give it back to -- 24 MR. WALTERS: What amount did you have in 25 there for that? 39 1 MR. LANSFORD: -- via change order -- 2 MR. WALTERS: How much did you have in 3 there for that? 4 MR. LANSFORD: I think it was around $6,000 5 for the geotech report, including the testing. 6 MR. KING: Can we get it done for that? 7 MR. LANSFORD: Sure, you can. 8 MR. MCKENZIE: Yes. 9 MR. LANSFORD: Yes. It's on me. 10 MR. KING: Okay. Jonathan. 11 MR. LETZ: Steve, I have a question. Going 12 back to something you said earlier on those weird-shaped 13 hangars, you mentioned that other jobs you put a roll-up 14 door and you can put a car in there. To me that seems 15 like it's something -- y'all know better than I do. Is 16 that something that would be attractive to people that 17 rent these so they have a little garage for their car 18 there, or people don't really care about it? 19 MR. WALTERS: I think -- my personal 20 experience is when the hangar door is open and your plane 21 is out, you drive your car through the hangar. 22 MR. WOOD: You got a 41-foot door. 23 Hopefully, you can put a pickup in there. 24 MR. KING: When the airplane is not there. 25 MR. LIVERMORE: The question I have about 40 1 that, Jonathan, is I don't know that we want to get in 2 the permanent car storage business. 3 MR. LETZ: And then I guess a follow-up 4 talks about -- 5 MR. LIVERMORE: But the point is when I go 6 on a trip, my car stays in the hangar where the airplane 7 was, and when I get back, it comes out. 8 MR. LETZ: On the storage issue, y'all said 9 talk about it later -- about if you convert storage or 10 put some partitions, and you said we'll visit it another 11 time. Where does the money come from if you decide to do 12 something there? 13 MR. KING: I think out of our pocket. But 14 I think the money comes out of our pocket if we decide to 15 do it now. I don't think Robert is not -- I don't think 16 he's going to throw that in as a Christmas present. 17 MR. LIVERMORE: It just seems like to me if 18 we're going to do that, this would be the time to -- 19 MR. LETZ: That's where I'm getting at. It 20 seems -- not necessarily at this meeting, but before they 21 start a whole lot of construction if you're going to 22 decide to put some doors in -- 23 MR. WOOD: We have $4,500 left. 24 MR. KING: I agree, but one of the problems 25 is that we have to discuss -- to do that, I think we have 41 1 to discuss the rates that are going to be charged for 2 these T-hangars because we've got to -- obviously, we 3 have to see if there's -- I mean, you have three separate 4 size T-hangars, basically, and, you know, if you go down 5 the list of people, what do you want, they're going to 6 pick the ones that have got more room in them. They're 7 going to say, I'll take that one for the same price, and 8 then you're going to end up with the other ones for the 9 same price and we're just going to price them all the 10 same, so there's really no -- 11 MR. GRIFFIN: I don't think you price them 12 the same. 13 MR. KING: You don't think what? 14 MR. GRIFFIN: I don't think you price them 15 the same. 16 MR. KING: I don't. I know you don't. 17 MR. LIVERMORE: I wouldn't. 18 MR. WALTERS: I mean, we can discuss -- 19 MR. MCKENZIE: How much we're going to 20 charge is a different discussion. 21 MR. WALTERS: I agree. That's a time for 22 another discussion. 23 MR. KING: Okay. 24 MR. LIVERMORE: If we're not going to put 25 in doors now. 42 1 MR. KING: Exactly. 2 MR. LIVERMORE: To me, that's the primary 3 decision. If we're not going to put in doors -- 4 MR. LETZ: You can put in a door and not do 5 the storage. You can do a walk-through door. 6 MR. KING: What would be the cost, Robert, 7 if we were to take those four -- there's eight spots, 8 actually. If we were just to partition that line right 9 there, so go right across there and put a man door in 10 there, a five-foot man door. 11 MR. LANSFORD: Man door material cost is 12 about 500 bucks. 13 MR. KING: 500 bucks. 14 MR. LANSFORD: And then you got your 15 framing kit and what have you. They typically run about 16 300 bucks. Then the labor -- you know, the way these 17 jobs -- 18 MR. WOOD: Do we want to ask for a cost to 19 do that whether we let him do it or we do it later? 20 MR. KING: I'd like to know what it's going 21 to be. I don't know -- like I say, it's going to come 22 out of our pocket anyway. 23 MR. LANSFORD: You're looking about $800 a 24 door. 25 MR. KING: $800 a box? 43 1 MR. LANSFORD: Yeah. 2 MR. KING: So eight times -- 3 MR. LANSFORD: $3,200. There's only four. 4 MR. KING: Per building. 5 MR. LANSFORD: There's only four. 6 MR. KING: Oh, there's four total. 7 MR. MCKENZIE: We can't lease the four that 8 we have today. 9 MR. WOOD: Well, I'm just saying to make 10 them all alike. 11 MR. KING: Bruce, what we do rent those 12 storage buildings for? 13 MR. MCKENZIE: The ones we have now $660 14 annually. 15 MR. KING: $50 a month? 16 MS. DUNGAN: $55 a month. 17 MR. MCKENZIE: $55 a month. 18 MR. KING: How big are they? I wouldn't 19 rent them for that. 20 MR. MCKENZIE: They're 8-by-14, something 21 like that. 22 MR. KING: Maybe therein lies the problem. 23 They're how much, 8-by-14? 24 MR. MCKENZIE: Fourteen one way, and I 25 think they're either 8 or 10 the other way. 44 1 MR. WALTERS: Why don't we ask Robert to 2 give us a price for the partition and the door? Once we 3 get that price, we can discuss it, you know, as far as 4 pricing whether it's worthwhile economically to do it or 5 we feel like we can get the money for it. 6 MR. LIVERMORE: That won't hold our overall 7 decision up today. 8 MR. GRIFFIN: Let's disassociate the two. 9 MR. LIVERMORE: I don't want to delay this. 10 MR. KING: Can we do that, Robert? 11 MR. LANSFORD: Sure. Absolutely. 12 MR. KING: Is that understandable, 13 Jonathan? 14 MR. LETZ: Yes. It just seems that you 15 want to do it sooner rather than later. You don't want 16 to hold up the project, but if you want to do it, let him 17 know before he starts. 18 MR. KING: I agree. But if he was going to 19 give it to us for free, which he hasn't offered to do 20 yet, then I would say we probably need to make that 21 decision, but it appears from the surface that we're 22 going to have to pay for it. 23 MR. LETZ: The price you said of $800 is 24 for the door itself? It's not for any partition, 25 correct? 45 1 MR. GRIFFIN: Part of the partition is 2 already there. 3 MR. MCKENZIE: Or labor. So it's adding 4 four walls and labor. 5 MR. LETZ: I'm just saying, to me the doors 6 are important to get up front. The partition you can do 7 later. The doors are -- you don't want to build these 8 and then have to go cut the metal to put a door in. So 9 if you just need four doors -- 10 MR. LANSFORD: Having done it both ways, 11 putting a metal walk-through door or putting a 12 walk-through door in a metal building is not an issue 13 later on. The doors are made to fit underneath the 14 purlin that is already there between there and the seal 15 plate. It takes almost no difference in time to go back 16 and retrofit a door into a metal building. 17 MR. WOOD: In the long run, I'd like to see 18 all these T-hangars identical personally, so we don't 19 have any issues with guys walking up and saying, I want 20 that one, not that one. 21 MR. WALTERS: But Bruce still brings up a 22 point, we haven't leased the ones we have. It makes 23 sense to have that extra space be associated with the 24 hangar space that they're next to and then just price 25 them differently. 46 1 MR. GRIFFIN: Case in point is your hangar 2 and my hangar that we currently occupy. If I had been 3 leased that hangar with that space in it from the get-go, 4 I would have loved to have the space, but to now say, 5 okay, I want that space and pay extra for it, I'm not 6 interested in it. 7 MR. WALTERS: It comes with building 8 T-hangars. 9 MR. GRIFFIN: It's trying to make a "T" a 10 square. 11 MR. WALTERS: Not going to do it. 12 MR. KING: Okay. Are y'all ready? 13 (Multiple people speaking simultaneously.) 14 MR. KING: Okay. What else do y'all want 15 to talk about? 16 MR. LIVERMORE: Do you need a motion that 17 we approve this project to get it going? 18 MR. WALTERS: Before we do that, I'd like 19 to take this in executive session because there's 20 something I'd like to visit with the board on this prior 21 to voting on it. 22 MR. KING: Okay. Anybody have a problem 23 with that? 24 MR. WOOD: Do you want to save that for 25 later? 47 1 MR. KING: Probably save it for when we go 2 in executive session which will be in a little bit. And 3 then we'll come back out of there and vote on it. We 4 can't make a decision in executive session anyway. 5 Okay. Anything else on that, Robert? 6 MR. LANSFORD: No, sir. 7 MR. KING: Anything else on that, Len? Are 8 you happy with that? 9 MR. ODOM: Yes, sir. 10 MR. KING: Everybody is happy right now. 11 And the city. Do we have a city representative here? 12 Oh, there you are, Mayor. 13 MR. LIVERMORE: Do you represent the city? 14 MR. KING: Y'all are happy, right? I 15 mean -- 16 MR. WOOD: Have you talked with anybody 17 from the city on the numbers and all that stuff? 18 MR. KING: Robert, you know the asphalt. 19 That's a direct quote on the asphalt. You know it's 20 going to cost that much money to get asphalt. 21 MR. LANSFORD: Yes, sir. I do. 22 MR. KING: And then their consumables are 23 $1,800. We feel like that's -- I guess -- but if it cost 24 $10,000, you're going to pay for it. 25 MR. LANSFORD: I'm going to pay for it. 48 1 MR. KING: So it doesn't really matter, I 2 guess. 3 MR. LANSFORD: It's just a breakdown for 4 everybody to kind of see where everything is stacked up. 5 MR. KING: Really, the only number we 6 really need to be concerned about is the $801,000. We're 7 negotiating with you, but I haven't seen where there's 8 any negotiations. So it's really we're going to accept 9 the $801,000 or we're not going to accept it, correct? 10 MR. MCKENZIE: Correct. 11 MR. KING: So we'll hold that until we can 12 visit with Mr. Walters in executive session and discuss 13 an item he has. 14 Let's go to Item 4E, the Brinkman hangar 15 proposals. We're going to discuss that in executive 16 session, and then we'll try to make a decision on that 17 when we come out of executive session. 18 Item 4F, the Mooney International Lease 19 Agreement. We had a meeting with Mr. Walters and 20 Mr. McKenzie and our attorney, Ms. Bailey, and we went 21 over a lease -- they went over a lease, to be honest with 22 you, and looked at it and made a bunch of changes to it. 23 Now, have you talked to David Jackson? 24 Have you talked to Mr. Jackson? 25 MS. BAILEY: I have not yet because I 49 1 wanted to wait until the board had a chance to say yea or 2 nay on the proposed changes we made back to his proposed 3 changes. I had a meeting with Todd Parton and Mike Hayes 4 and Commissioner Moser altogether and went over the 5 discussions that we had amongst ourselves, and they're 6 pretty much in line with all of our discussions. And so 7 I think what I have in the combined lease that you have 8 that I think, Bruce, you e-mailed that to the board -- 9 that represents all of -- both city, county and board 10 representative changes and recommendations back to David. 11 So if we can into executive session and 12 just go over those briefly and if, then, the board 13 approves that, then I'll take that back to David Jackson 14 and say, This is what the city, county and the board 15 think is an appropriate response to your proposed 16 changes. 17 COMMISSIONER MOSER: And just for the 18 record, those changes will be sent back to David, and 19 then it will come back -- 20 MS. BAILEY: Yes. 21 COMMISSIONER MOSER: -- as another document 22 for the city and county to look at, so if any other 23 commissioner or county attorney or anything has anything 24 to do with it -- 25 MS. BAILEY: Yes. 50 1 COMMISSIONER MOSER: -- then it gets that 2 option. 3 MR. KING: Mayor Pratt? 4 MAYOR PRATT: They did meet, Mike Hayes and 5 you and Todd Barton, but I want you to -- I want you to 6 consider this, also, that right now it may be premature 7 for an agreement until some other things are settled. 8 Preferably right now it would be best to extend the 9 current agreement by amending it with the name change 10 because the current agreement is under Mooney Aviation 11 rather than Mooney International. But if you could amend 12 that and change it to Mooney International and extend it. 13 MR. KING: For how long? 14 MR. LETZ: I mean, are these three items 15 going to executive session? Do you have a problem with 16 having the mayor, Mr. Moser and I in that executive 17 session because these are all capital items that we're 18 going to have to approve anyway. I think it's going to 19 be helpful if we get the background and the full 20 discussion. 21 MR. GRIFFIN: Jonathan, wait a minute. I'm 22 going to say something here and it may upset you guys, 23 but you guys got to remember that you appointed this 24 board to act on behalf of the county and the city. Now, 25 we have the right, as that board and as commissioned by 51 1 you guys, to go off and have our discussions. 2 MR. KING: Hold on. 3 MR. GRIFFIN: So don't -- 4 COMMISSIONER MOSER: You can invite us in. 5 MR. KING: On the Mooney lease, there's 6 some issues that we came up with in our meeting with 7 Mr. Walters and our attorney that we do not want to -- we 8 don't want to cross without the input of the city and the 9 county, okay? Because I don't want it to come back on me 10 when it's all over with. 11 So I think that that is helpful. That's 12 why we asked for a meeting between the city and the 13 county for them to address those issues that we came up 14 with in that meeting so that it was very clear what their 15 position was on it. I mean, if you guys want to -- if 16 you guys want to -- during the executive session, I'll 17 brief you on those issues, and if you want to cross that 18 line and make that decision, then you can do that, but I 19 don't think I'm -- 20 MR. LIVERMORE: I think that -- 21 MR. KING: -- out of line by saying that 22 that's something that this board has been given, 23 obviously, the authority to conduct that business and 24 stuff, but I think there is a few -- a few issues here 25 that we need to have input from the city and the county 52 1 because I don't want it coming back that this board 2 caused something to happen that was not good for the city 3 and the county. 4 MR. WALTERS: And if I may -- 5 MR. LETZ: I understand what you're saying, 6 Kirk. I'm not participating in it. I think it's 7 important that we understand what's going on. 8 MR. GRIFFIN: No doubt. I think it's 9 important that everybody in the county and the city knows 10 what's going on. 11 MR. WALTERS: And in our discussions that 12 we had in our meeting when we reviewed the lease -- and I 13 think it's an excellent idea when we get to the point of 14 the Mooney lease for the mayor and Commissioner Moser and 15 Commissioner Letz to be in there because there are some 16 business items related in the lease that we felt like we 17 needed your input on. And, you know, nothing against the 18 city attorney and the city manager, but I think there are 19 items that need discussion over their authority. 20 MR. KING: They're policy, basically policy 21 issues that we don't want to -- 22 MR. LETZ: It may be premature for -- I 23 just think at some point we need to be in executive 24 session. 25 MR. KING: The Brinkman hangar deal, it's 53 1 pretty much -- that's a decision the board is going to 2 make as to how they want to receive income and -- 3 MR. WALTERS: In the future. 4 MR. KING: In the future off of that hangar 5 and what direction we go. I don't think it affects the 6 city and county in any way unless Jonas -- did he leave? 7 COMMISSIONER MOSER: He left. 8 MR. KING: Unless the city or the county 9 have some economic -- something coming in that we don't 10 know about. 11 COMMISSIONER MOSER: If you want to invite 12 us into your executive session, we'd be happy to -- 13 MR. LIVERMORE: Well, with regard to the 14 Mooney lease, I think that the ultimate decisions there 15 are going to be made beyond this board because there's 16 just some things going on apparently at the state level 17 and other places, and I think we need to have national 18 cooperation. 19 MR. KING: Okay. Anyway, I don't have a 20 problem with that. 21 MR. LIVERMORE: Collaboration. 22 MR. KING: I don't have a problem with 23 that. But on the Brinkman hangar deal, we have -- we've 24 just got to discuss it. If we make any decision, we'll 25 do it in open session. Okay. 54 1 So let's just go ahead and bring up item -- 2 we'll go into executive session and bring up that Item 4F 3 on that Mooney deal, so we can get Mr. Moser and them out 4 of the way. And I'll let the board vote on this. If 5 y'all want to vote on this. Give me your -- I'm not 6 going to say -- 7 COMMISSIONER MOSER: By invitation. 8 MR. KING: If you guys want to do that. 9 We'll go in executive session. 10 MR. LIVERMORE: Let's go in executive 11 session and invite them in for the Mooney discussion. 12 MR. KING: We'll adjourn. We'll recess 13 at -- we'll actually just go into executive session at 14 9:32 on Item 4F under 551.071 and 551.072 and 551.087. 15 (Executive session held off the record.) 16 MR. KING: We'll go back into regular 17 session at 10:32. We took no action in executive session 18 on Item 4F or 4D; however, we're going to revisit Item 4D 19 in regular session. And we'll make a motion -- have 20 someone make a motion on the T-hangars to accept Robert's 21 proposal as written. Go ahead. 22 MR. LIVERMORE: I move that we accept under 23 Item 4D -- we accept the proposal from the Lansford 24 Company, revision three -- the revision three of their 25 proposal and approve the construction of T-hangars 55 1 forthwith and get it going. 2 MR. WOOD: I second. 3 MR. KING: Okay. Any discussion? All in 4 favor? Five-zero. 5 (The motion carried by unanimous vote.) 6 MR. KING: Okay. So we'll move forward 7 with that. So the T-hangars will get built. 8 MR. LIVERMORE: Thank you. 9 MR. LANSFORD: You're welcome. Thank 10 y'all. 11 MR. KING: Thank you, Robert. We look 12 forward to working with you and you working with everyone 13 else. 14 MR. LIVERMORE: Okay. Do we go back into 15 executive now? 16 MR. KING: Guys, I hate to tell you this, 17 but we're going to have to go back in executive session 18 on the Brinkman hangar. We were just trying to get rid 19 of some people here. 20 MS. BAILEY: For the record, you also need 21 to say we're not going to take any action on 4F. 22 MR. KING: On Item 4F after discussion with 23 the parties involved, we've decided to not take any 24 action on that item. 25 MR. LIVERMORE: We don't need to do 56 1 anything on the other two buildings publicly? 2 MR. KING: I don't know. Is that all the 3 action you think we need to take on that? 4 MS. BAILEY: Yes. On the lease that's all 5 we need to do. 6 MR. GRIFFIN: He's just going to write a 7 letter and ask for it. 8 MR. KING: Okay. That will be fine. So 9 we'll -- sorry. We'll adjourn at 10:34 for executive 10 session. 11 (Executive session held off the record.) 12 MR. KING: We're back in session. 13 MR. MCKENZIE: Yes. 14 MR. KING: On item -- we had an executive 15 session under item -- 16 MR. WOOD: 4E. 17 MR. KING: 4E, the Brinkman hangar. We 18 were already in executive session for that under 551.072 19 and 551.087. Now, we made no decisions on any of the 20 proposals; however, we've come back into regular session 21 and we looked at all the proposals, and we think what 22 we're going to do on that hangar is -- are we going to do 23 a motion or just talk about it? Make a motion. 24 MS. BAILEY: You need a motion to direct me 25 to prepare. 57 1 MR. LIVERMORE: We need to make a motion, 2 and then we have a discussion. Isn't that how it goes? 3 MR. KING: Yeah. We can discuss it a 4 little bit then. 5 MR. LIVERMORE: Ilse, can you -- I'll make 6 a motion if you will help me if I don't get it exactly 7 right, okay? 8 MS. BAILEY: Okay. 9 MR. LIVERMORE: I move that we award the 10 Brinkman lease to Ronny Salamon's company subject -- 11 MR. WALTERS: Not the lease, the hangar. 12 The Brinkman hangar. 13 MR. LIVERMORE: The Brinkman hangar. Thank 14 you. To Ronnie Salamon's company with -- subject to 15 negotiating an acceptable lease. 16 MS. BAILEY: That will work. And to be 17 effective January 1. 18 MR. LIVERMORE: To be effective January 1, 19 2014. 20 MR. WOOD: I second it. 21 MR. KING: You second that? 22 MR. WOOD: Yes. 23 MR. KING: Okay. Discussion. On that, 24 we're going to negotiate terms and length and everything, 25 and then after we finish that, then we'll see if it's 58 1 acceptable to both parties and then we'll -- 2 MR. WOOD: Move on. 3 MR. KING: -- move on. Move forward. 4 MR. LIVERMORE: Who is going to be -- 5 MR. WOOD: Do we want to vote on it? 6 MR. LIVERMORE: Well, we're still in 7 discussion. Who will be doing this negotiating? 8 MR. KING: Well, I don't know. I think 9 Corey should be involved in the lease part of it because 10 he's pretty dang knowledgable about that, and any terms 11 and stuff that we do. 12 MR. WOOD: Do you want to let Bruce take 13 the lead on it? 14 MR. KING: I guess -- 15 MR. LIVERMORE: I think it needs to be 16 board members. 17 MR. KING: Yes. And then -- I don't know. 18 I'll talk with him and then we'll report back to the 19 board. 20 MR. LIVERMORE: Okay. 21 MR. KING: We'll report to the board prior 22 to any decision being made on the thing. We'll get you 23 something. 24 MS. BAILEY: Once I get a lease prepared, I 25 should then probably get with the two of you. 59 1 MR. KING: Yes. Kind of like we did on 2 that other one. 3 MS. BAILEY: Okay. Sounds good. And you. 4 MR. KING: And any terms and stuff in the 5 thing that you think we need in the deal. 6 MS. BAILEY: Okay. 7 MR. KING: Will that be all right? We need 8 a vote on this. 9 MR. LIVERMORE: Ready to vote if there's no 10 more discussion. 11 MR. KING: All in favor. 12 MR. WALTERS: I'm going to abstain. 13 MR. KING: All opposed? Abstain. 14 Mr. Walters will be abstaining, so we'll have a four, and 15 one abstention. 16 (The motion carried with four ayes, and one 17 abstention.) 18 MR. KING: Any other information we need? 19 Any other items? 20 Bruce, is there anything -- what's that 21 deal you always do at the end there? Information, 22 discussion, do you have anything on that? 23 MR. MCKENZIE: I do but it pales in 24 comparison with what we've just done, so it's not that 25 important. 60 1 MR. KING: Do you want a raise or what? 2 MR. MCKENZIE: It can wait till the next 3 meeting. 4 MR. KING: Okay. All right. Then I'll 5 have a motion to adjourn. 6 MR. WALTERS: Motion to adjourn. 7 MR. WOOD: I second. 8 MR. KING: All in favor. 9 (The motion carried by unanimous vote.) 10 MR. KING: Thanks guys. 11 (The Airport Board meeting adjourned at 12 11:50 a.m.) 13 14 15 16 17 18 19 20 21 22 23 24 25 61 1 STATE OF TEXAS 2 COUNTY OF KERR 3 4 I, Sharon L. McDonald, deputy official reporter for 5 Kerr County, Texas, do hereby certify that the above and 6 foregoing is a true and complete transcription of my 7 stenotype notes taken at the time and place heretofore 8 set forth. 9 DATED this 26th day of December, 2013. 10 11 12 /s/ Sharon L. McDonald Sharon L. McDonald, CSR, RPR 13 Texas CSR 5423 Expiration: 12/31/15 14 Hill Country Court Reporters Registration No. 423 15 P.O. Box 293297 Kerrville, Texas 78029 16 (830)895-2477 17 18 19 20 21 22 23 24 25